Polaris is looking for an Executive Assistant to provide comprehensive support to the leadership team. Primarily assisting the CEO and the Senior Vice President of People, this role also extends support to other senior team members. While this position is remote, candidates must be situated near Columbus, OH, for essential in-person meetings and events.

IMPORTANT: To be considered for this position, please complete our Applicant Survey as part of the application process through the following link: https://go.cultureindex.com/p/7LhhS7IdoOOXOH

The Company
Polaris Automation is a 100% employee-owned technology solutions provider and systems integration firm specializing in advanced automation of manufacturing operations. Headquartered in Columbus, Ohio, Polaris Automation offers our clients a single source for digital transformations, control systems, and state of the art industrial automation.

The Person
Our ideal Executive Assistant is personable and loves to lend a helping hand. Comfortable with ad hoc instruction, this person can “go with the flow” and is not afraid to ask questions. This problem solver is self-motivated, curious, and eager to learn. As a relationship builder, this people person demonstrates social intelligence, has exceptional organizational skills, and genuinely wants to become part of our culture. Taking ownership, this Executive Assistant is detail-oriented and has excellent follow-through and responsiveness.

Responsibilities
The responsibilities of this Executive Assistant position include, but are not limited to:

• Administrative support
  • Manage and organize the CEO’s calendar, emails, and meetings to optimize time management
  • Coordinate travel arrangements for leadership team, Sales department, and new hire orientations
  • Schedule both internal and external meetings for the organization
  • Coordinate shipping of holiday gifts, flowers for special occasions, business cards, etc.
  • Occasionally take meeting minutes
• Company meetings & functions
  • Organize and support company meetings and events, including the annual holiday party
  • Arrange food orders as needed
• Recruiting support
  • Track status of candidates in HRIS (Human Resources Information System)
  • Collaborate with hiring managers to review resumes and schedule interviews
• Additional HR support
  • Provide onboarding support
  • Generate reports
  • Update and maintain processes and procedures
  • Assist with benefits administration
  • Provide support in processing payroll
• Additional dues as assigned

Qualifications

Required:

• 3 years of proven experience in an administrative or executive support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations

Bonus Points:

• 4 years of proven experience in an administrative or executive support role
• Bachelor’s degree in business administration or related field
• Experience with Human Resource Information Systems
• Payroll experience
• Event planning experience

Why Polaris Automation?

• We stand out because of our culture and core values:
  • Innovative
  • Motivated
  • Proactive
  • Accountable
  • Collaborative
  • Trustworthy
• Our purpose: Improve the lives and careers of our Customers and our Owners by diligently focusing on nurturing relationships that advocate continuous improvement.
• 100% employee owned
• Great work-life balance with flexible work schedule and ability to work remotely
• Half-day Friday work schedule option
• Open communication at all levels of the company
• Team-oriented and autonomous work environment
• Health and wellness focused
• We value and empower employees
• Company runs on Entrepreneurial Operating System (EOS)
• Innovative company that is tied to new technology
• Small and sustainable, but fast-growing company with a strategic growth plan

Benefits

• Medical, dental, and vision insurance starting on first day of employment
• Company-paid life insurance
• Company-paid short and long-term disability
• Company-funded medical reimbursement account
• Health Savings Account
• Flexible Spending Account
• Up to 6% 401(k) match
• Employee Stock Ownership Plan (ESOP)
• Annual profit sharing
• Fitness Facility Reimbursement Program
• Wellness program
• Mental health benefits
• Generous Paid Time Off (PTO) accrual schedule
• 9 paid holidays

IMPORTANT: To be considered for this position, please complete our Applicant Survey as part of the application process through the following link: https://go.cultureindex.com/p/7LhhS7IdoOOXOH