Job Title: Bookkeeper/Office Manager

Company Overview:

Join our small but mighty team at PIP Marketing, Signs & Print of Palo Alto, a dynamic and growing sign & print company dedicated to providing our clients with the highest quality branded materials. We’ve been a Palo Alto mainstay for 50 years, with numerous industry awards. We pride ourselves on fostering a collaborative and supportive work environment where each team member can thrive and contribute to our collective success. As a team member with us, you’ll have the opportunity to play a pivotal role in maintaining our financial records with accuracy and efficiency.

Position Overview:

We are seeking a detail-oriented and organized Bookkeeper to join our team. This is a part-time (32 hours/week) and on-site position. The ideal candidate will have a strong aptitude for numbers, excellent attention to detail, and the ability to manage multiple tasks efficiently. This role will be responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and supporting our business as needed.

Primary Responsibilities:

• Maintain accurate and up-to-date financial records using QuickBooks

• Accounts Receivable: Post daily invoices, payments, make bank deposits, send out invoices to clients for payment, follow up past due accounts in a courteous manner, use our point of sale system, pay quarterly sales tax.

• Accounts Payable: reconcile payments of invoices to vendors, suppliers, landlord, insurance, and send payments in a timely manner to maintain credit standing and obtain discounts.

• Pay quarterly estimated income taxes.

• Payroll: process bi-weekly payroll for 10 employees, record vacation and sick days used, process company 401K contributions to employee accounts, pay associated payroll taxes

• Reconcile bank statement and expenses for month-end closeout reports sent to accountant.

• HR: point of contact for employees regarding medical plan, retirement account, and setting up new employees.

Secondary Responsibilities:

• Order office supplies.

• Act as a back up for phone line when CSRs are absent.

• Occasionally assist with production. This may only be once a month if we are short handed, and include hand assembling of mailings.

Qualifications:

• Minimum of two years in office management environment

• Proficiency in QuickBooks (cloud) and Excel.

• An aptitude for problem solving, attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Ability to prioritize tasks and manage time effectively.

• Good understanding of accounting/bookkeeping principles and practices.

• Bachelor’s degree in Accounting, Finance, or related field preferred.

Benefits:

Medical, dental, 401K, 3 weeks vacation/year, additional paid time off during our closure between Christmas & New Years, bonuses for sales records and at year-end.

How to Apply:

If you are passionate about numbers and possess the skills and qualifications outlined above, we would love to hear from you! Please submit your resume and cover letter detailing your relevant experience and why you are interested in joining our team. Thank you!

Job Type: Part-time

Pay: $28.00 - $33.00 per hour

Experience:

• Bookkeeping: 2 years (Required)

Ability to Commute:

• Palo Alto, CA 94306 (Required)

Ability to Relocate:

• Palo Alto, CA 94306: Relocate before starting work (Required)

Work Location: In person