Responsibilities

• Manage office facilities including office space, equipment, and supplies. Oversee maintenance, repairs, and office moves.
• Oversee business paperwork including contracts, invoices, expense reports, payroll, and basic accounting. Ensure all documents are accurate and timely.
• Plan and coordinate company events including team meetings, conferences, and company retreats. Make travel arrangements as needed.
• Manage relationships with vendors, service providers, and landlord. Obtain quotes for new services and negotiate contracts.
• Help prepare for, and run company-wide and off-site meetings and customer events
• Work with the leadership team on key people initiatives including recruiting, organizational planning, and employee engagement. Help support recruiting processes.
• Assist VP with various high-level administrative tasks such as preparing reports, correspondence, and presentations. Provide scheduling support.
• Oversee facility related project.
• Keep office policies and procedures up to date. Monitor budget, costs, and productivity. Suggest improvements to streamline operations.
• PD, PO PR process
• Manage and direct team

Requirements:

• Bachelor's degree or equivalent experience in Business Administration, Office Management, or a related field.
• At least 3-5 years of experience in an office management or executive support role, preferably within a fast-paced startup work environment.
• Proficiency in Microsoft Office, Google's G Suite, and business productivity tools. Familiarity with payroll and accounting software.
• Strong organizational and communication skills. Ability to juggle multiple priorities and manage time efficiently.
• A positive, professional attitude. The ability to problem-solve and resolve issues as they arise.
• Discretion and confidentiality in handling sensitive matters and data

Job Type: Full-time

Pay: $62,800.00 - $104,600.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Santa Clara, CA: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person