PFM is a recognized national leader in providing financial and consulting advice to public sector, non-profit and other institutional entities. For almost fifty years, PFM has advised many of the country’s largest municipalities, school districts, states, counties and not-for-profit organizations. The firm has more than 350 employees located in every region of the country. PFM Group Consulting LLC helps state and local governments across the nation tackle some of their toughest fiscal and operational challenges. The Administrative Assistant (internally titled Associate) is an integral team member who takes ownership of assigned tasks, possesses strong prioritization and excellent organizational skills, and is able to manage multiple, time-sensitive tasks from various team members. The ideal candidate would possess experience supporting multiple projects and working under various deadlines. We are seeking an individual with strong editing and formatting skills who enjoys and is proficient at learning new software/systems quickly. RESPONSIBILITIES Project Team Support Administer and oversee client contracts and projects for the consulting team, including monitoring contract renewals and compliance documentation Support proposal development by tracking down common RFP answers on the company intranet and reaching out to colleagues for uncommon answers; create and manage an RFP response schedule that includes a responsibility matrix with due dates; savvy to call the procurement office to ask clarifying questions when necessary; pull everything together in the PFM proposal template and liaise with internal legal review Load and update business plan into PFM’s software systems for initiating and tracking business activity Monitor and load client contracts and other information into PFM’s regulatory compliance software databases Schedule, plan, and coordinate meetings, training, webinars, and events, including ordering meals, reserving conference space and audio/video needs, etc. Provide support with preparation, proofreading and finalization of documents using Microsoft Word, PowerPoint, and Excel; scan and file hard copy documents and, organizing and maintaining accurate e-files Liaise with Accounting on invoicing; set up new client codes and keep information updated; keep track of invoice days past due and coordinate/communicate with project manager and clients to keep billings current; keep an updated database of contract billing provisions, expiration dates and other client fee data Complete executives’ expense reports Assist other PFM Associates and Analysts as needed Office Support Liaise with property management regarding facilities matters, communicating important info to staff; coordinate facility needs for consulting team in Philadelphia, PA office Liaise with Helpdesk on IT matters (troubleshooting, setting up new employee devices, workstations, copier/printer); serve as a PowerUser (PFM systems expert) to help with new or existing software tools Liaise with HR to onboard and welcome new employees Keep office calendar updated and communicate to staff accordingly Maintain hard and electronic filing system Other administrative duties as needed QUALIFICATIONS Authorized to work in the U.S. for any employer without sponsorship At least three (3) years of relevant professional work experience Highly proficient in Microsoft Word, PowerPoint; proficient in Excel Strong oral and written communication skills Ability to prioritize and manage multiple assignments from multiple staff members Self-starter with the ability and willingness to “manage up” Experience with editing and formatting documents Candidates must be detail-oriented with a commitment to excellence and high ethical standards. A team player with a strong sense of personal responsibility is a must. COMPENSATION | The pay rate for this role is up to $28.84 per hour, commensurate with experience. The Administrative Assistant is eligible to receive robust total rewards including generous flexible paid time off, tuition reimbursement, student loan repayment, relocation assistance, performance-based bonuses, 401k retirement plan with employer match and annual profit-sharing opportunity, medical/dental/vision insurance, health and wellness benefits, and disability and life insurance. PFM not only supports work/life balance but also a challenging, diverse, and collaborative workplace, a formal mentorship program, volunteer opportunities, and much more. If you are ready to experience the challenge, satisfaction, and reward of an opportunity with PFM, please apply here, or refer a qualified candidate. PFM is not offering visa sponsorship for this position. PFM is an equal opportunity employer (EOE, M/F/D/V) and maintains a drug-free workplace. Simply put, the advice we give our clients is concrete, meaningful and indispensable. So when you work for PFM, prepare to help change the world. Prepare to be a go-to person, one who sees things just a little bit differently. Prepare to feel great about what you do. Our experienced hires come from a variety of rich professional backgrounds—investment banking, civil service, public financing. We look for strong leaders with integrity who will enhance the culture of PFM, and who reflect our principles of Ingenuity, Sustainability and Resourcefulness. You will be expected to work hard, continually learn and develop, think proactively and provide your clients with service that is unmatched in its dedication to their needs. To support you, we’ll provide the best training and mentorship in the industry and give you opportunities for client responsibility and contact early and often. You’ll experience the thrill of delivering difficult work that is done well. You’ll network with colleagues all across the country, whose experience will stretch your own capabilities and reinforce your growing expertise. No matter your starting point with the firm, you’ll play an integral role in our success. To us, you are more than a valuable asset; you are part of the transformation.