4 Administrative Assistant (FT) Jobs in Miami, OK
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Administrative Assistant (FT)
$36k-45k (estimate)
Full Time | Sports & Recreation
5 Months Ago
Peoria Tribe of Indians of Oklahoma is Hiring an Administrative Assistant (FT) Near Miami, OK
Peoria Tribe of Indians of Oklahoma
Job Description
Equal Employment Opportunity Statement
The Peoria Tribe of Indians of Oklahoma does not discriminate on the basis of race, color, national origin, sex, religion, age or disability status in employment. Individuals of Indian ancestry will be given preference by law in initial employment or re-employment.
Position Purpose:
The Administrative Assistant is responsible for supporting office operations by being the point of contact for all visitors in person and via telephone. They also provide clerical services to all staff members as well as manage the Trading Post.
Essential Duties and Responsibilities:
- Following established procedures, provide general office assistance with typing, preparation of reports, answering phones, welcoming office visitors, and serving tribal members.
- Organize work in a timely manner to meet all deadlines and schedules.
- Answer, oversee and forward or redirect incoming calls and office visitors.
- Handle receipts for soda and gift shop sales.
- Sort and distribute incoming mail.
- Ensure office equipment such as copier, fax machine, postage meter and phones are properly functioning and arrange servicing as needed.
- Prepare or assist with preparation of data for reports and presentations.
- Administer and assist with the reservations and responsibilities of the Community Center.
- Responsible for ordering, stocking, and organizing products for the gift shop.
- Ensure breakroom and mailroom supplies are fully stocked and order when necessary.
- Keep the lobby area and mailroom clean and organized.
- Daily delivery of outgoing mail and packages to the post office while gathering incoming mail out of the postal box and the mailbox onsite.
- Assist the Executive Administrative Assistant with duties as necessary.
- Responsible for finding coverage in times of lunches, absences, and emergencies.
- Other duties as assigned.
Education and Experience:
- Possess a high school diploma or equivalent.
- Three years of experience as an admin assistant or office manager preferred.
Knowledge, Skills and Abilities:
- Must have excellent verbal and written communication skills.
- Organizational and record-keeping skills are necessary for accurate maintenance of files, correspondence, and follow-up.
- Proficiency with computers and programs such as Word, Excel, PowerPoint, and Internet.
Certifications:
- Valid Driver’s License and Insurance.
Conditions of Employment:
- The Peoria Tribe of Indians of Oklahoma operates a drug-free workplace.
- May be required to submit to and pass applicable drug test and background check.
- Adhere to all work rules, policies & procedures, and safety standards.
Work Requirements:
Position involves prolonged sitting, standing, stooping, or bending, lifting, or carrying 30 pounds on a daily basis. Work is generally performed in an office environment with varying levels of lighting, air quality, noise, and / or temperature.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Sports & Recreation
SALARY
$36k-45k (estimate)
POST DATE
11/11/2023
EXPIRATION DATE
05/12/2024
WEBSITE
peoriatribe.com
HEADQUARTERS
Welch, OK
SIZE
50 - 100
INDUSTRY
Sports & Recreation
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