Omaha Catholic School Consortium

Position Description

POSITION TITLE: Administrative Assistant

REPORTS TO: Omaha Catholic School Consortium (OCSC) Executive Director

POSITION STATUS: Non-Exempt

Position Summary: Under supervision, provides confidential clerical and administrative support to the Consortium Executive Director and other Consortium Central Office staff.

Principal Duties and Responsibilities:

• Greets visitors to the Consortium Central office.
• Ensures the Consortium Central Offices are presentable and welcoming.
• Receives the daily mail and distributes to the appropriate Consortium Central Office staff member.
• Answers the Consortium main landline telephone and the Executive Director’s landline telephone.
• Prepares correspondence, agendas, memos and other written communication.
• Manages the Executive Director’s calendar, establishes and confirms meetings.
• Prepares for special office appointments, meetings, conferences and events, occasionally outside of normal business hours.
• Preparation of special projects, large mailings and publications.
• Handles and files confidential communication, memos and reports (both computerized and paper).
• Prepares and distributes Board of Directors meeting material, organizes board meetings and attends board meetings to take minutes.
• Attends additional meetings and records minutes as directed.
• Coordinates various functions and provides the logistical support necessary for such activities.
• Assists with entry of invoices into QuickBooks.
• Assists with entries into Raisers Edge.
• Accepts and log payments made in person at the Central Office.
• Other duties as assigned.

Knowledge, Skills and Abilities Required:

• Background in and/or knowledge of the Catholic Church with a demonstrated commitment to the mission and teachings of the Church.
• Excellent written and verbal communication skills, including public relations required.
• Bilingual in English and Spanish required.
• Excellent organization and priority-setting abilities, as well as an aptitude for detail required.
• Ability to manage the needs, concerns, and specific issues of key Consortium constituencies.
• Creativity and a self-starter with ability to multi-task.
• Discretion and ability to keep knowledge gained from work in strict confidence.
• Familiar with Microsoft applications.

Required Education and Experience:

• Administrative assistant experience is desired.

Job Type: Full-time

Pay: $15.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Language:

• Spanish and English (Required)

Work Location: In person