Classification: Non-exempt, salaried

Reports to: General Manager

Summary/Objective

This position welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. As a receptionist you will always serve as a positive first impression of the company, while handling the daily responsibilities of a receptionist with efficiency and ease. You will provide information to customers and visitors and maintain an organized front desk.

Essential Functions

• Answer phone inquiries, direct calls, and provide basic company information
• Perform clerical duties, takes memos, maintain files, organize documents, etc.
• Monitor front desk and comply with all security procedures for visitors
• Oversee mail deliveries, packages and couriers
• Track and create purchase orders for all office supplies
• Assist Dispatch when needed
• Deposit checks
• Provide administrative support as needed
• Itemize vendor invoices

Competencies

• Verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail
• Initiative
• Reliability
• Stress tolerance

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

Typical workweek is forty (40) hours per week. Work hours are determined by your supervisor. During peak times and seasonal extreme weather-related events, position may require longer hours. 

Required Education and Experience

High School Diploma or equivalent

Preferred Education and Experience

1. Two (2) years’ experience
2. High level computer skills
3. Customer service background

Additional Eligibility Qualifications

None required for this position.

Work Authorization/Security Clearance (if applicable)

Must be able to legally work in the United States.

AAP/EEO Statement

OLYMBEC USA is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender, sexual orientation, age, physical or mental disability, medical condition (including pregnancy), citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law. All of our employees, other workers and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits and termination of employment.

OLYMBEC USA also complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. Consistent with those requirements, we will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. If you believe you need an accommodation, refer any such request to your supervisor. We will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.