Job purpose

This position will perform administrative tasks and services to support effective and efficient operations of the organization’s Heavy Industrial Operation. The ideal candidate should enjoy a fast-paced work environment, meeting short & long-term deadlines, while still maintaining accuracy and attention to detail. This position also has executive assistant duties related to the board of directors and board members.

Duties and responsibilities

Bookkeeping:

• Responsible for the timely processing and coding of timecards to ensure accuracy
• Track all operation jobs; material quantities, expenses, subcontracts, etc. to ensure accurate billing, including maintaining job files
• Must be able to prepare, and submit invoices for payment according to work performed, hourly time/material or by bid quantities
• Responsible for the coding of vendor invoices and credit card receipts
• Complete new job set up, assign cost codes and provide all job information to corporate office
• Assisting with the onboarding process for Heavy Industrial Operation returning employees including reviewing applications, setting up drug tests, and ensuring follow through of onboarding paperwork
• Request various utility locates
• Prepare completed job progress reports
• Must maintain confidentiality of all employee payroll information
• Provide administrative support for the Heavy Industrial Operation (i.e. creating forms, scanning, answering phones, etc.)
• Maintain various documents for Heavy Industrial employees
• Serve as a backup for the Office Receptionist
• Ability to work independently as well as a part of a team environment
• All other duties as assigned, delegated, or necessary for operations

Administrative Assistant:

• Coordinate, compile, proof, and create board books from the board reports submitted
• Order board gifts for yearly board meeting
• Compile power point presentations for the start-up meeting and company meeting; including an active role on the Company Meeting Steering Committee
• Facilitate the yearly office giving campaign
• Miscellaneous work for company executives
• Manage the company clothing store and assist employees with redemption of clothing coins and gift certificates
• Member of the Employee Appreciation Committee, including tracking and ordering years of service and retirement awards
• Order company decals
• All other duties as assigned, delegated, or necessary

Qualifications

• 2 years of college degree or equivalent (Relevant previous job experience may substitute for education requirement)
• 2 years of bookkeeping or office administrative/clerical experience preferred
• Must have good working knowledge of MS Word/Excel/Outlook.
• Ability to pass a pre-employment urine drug test and comply with drug and alcohol policies during employment

Working conditions

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic)
• Ability to sit at a computer terminal for extended periods of time

Physical requirements

• Verbal, auditory, and written capabilities to effectively communicate in an articulate manner
• Clarity of vision at varying distances to perform various work assignments
• Standing, walking, or sitting for extended periods of time
• Dexterity of hands and fingers to operate a variety of office equipment
• Occasional use of company vehicle
• Occasional light to moderate lifting
• Occasional bending, kneeling, or crouching
• Regular, predictable attendance is required

Northern Improvement is an Equal Opportunity Employer. This is a Safety Sensitive position.

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Work Location: In person