Overview:

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a multitasking professional with excellent communication skills and the ability to handle a wide range of administrative and executive support tasks.

Responsibilities:

- Maintain current and new providers’ schedulessuch as PTO requests, schedule changes, and time approvals.

- Chart prepping daily of upcoming schedules and same-day add-ons.

- Manage E.H.R. Inbox daily and distribute messages to the appropriate person

- Answering phone calls and scheduling appointments.

- Check in Doxy appointments.

- Assist the Front Desk as needed with checking in / out.

- Verification of insurance to ensure eligibility and plan coverage.

- Assist in preparing reports, presentations, and data

- Handle requests and inquiries appropriately

- Support the planning and coordination of company events

- Perform administrative duties including filing, typing, copying, binding, etc.

Skills:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)and Adobe
- Experience with Outlook Calendar for scheduling appointments and meetings
- Strong administrative and organizational skills
- Ability to coordinate projects from start to finish
- Previous experience in front desk or office management roles
- Familiarity with phone systems and handling calls professionally
- Excellent written and verbal communication skills
- Computer literacy with the ability to learn new software quickly
- Prior experience as a personal assistant or in event planning is a plus

This position offers the opportunity to work closely with senior management, gain valuable experience in executive support, and contribute to the overall success of the organization. If you are a detail-oriented professional with a proactive attitude, we encourage you to apply.

Job Type: Full-time

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person