JOBDESCRIPTION:

Under limited supervision, provides a wide variety of moderately complex administrative services, including but not limited to, secretarial, data collection, and report-writing tasks specific to the group or individual to which assigned. May be responsible for the preparation and control of records, statistics, and reports regarding operation, personnel changes, etc. Assists in the administration of programs, projects, and/or processes specific to the operating unit served. May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, personnel, facilities operations, etc

ESSENTIAL DUTIES:

• Prepares memoranda, letters, proposals, charts, tables and other documents using various software packages. 
• Coordinate with assigned staff or department; creating moderately complex correspondence, spreadsheets and visual presentations for projects. 
• Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials.
• Maintains departmental filing and tracking systems. Includes establishing files for all written / email correspondence, project work, and reports. Coordinates off-site storage for old files
• May serve as member of a team on department related projects. 
• If applicable, provides rotating reception relief during lunch hour, morning and afternoon breaks. May also include coverage for short-term absences of staff due to illness or vacation

SKILLS, EDUCATION AND EXPERIENCE:

• High school diploma or General Education Degree (GED)
• Minimum of 2 - 4 years of previous related work experience
• Proficient in Microsoft Word, PowerPoint, Excel, and Outlook software
• Good proofreading and editing skills; Effective verbal and written communication skills
• Ability to maintain discretion regarding personnel and industry-related matters
• Excellent interpersonal skills
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
• May perform other duties as assigned

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.