Overview

An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additional other administrative duties.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Prepare and Sort incoming and outgoing mail or packages.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support bookkeeping procedures
• Create and update records and databases with financial and other data
• Track stocks of office supplies and place orders when necessary
• Receive and Ship out parts/supplies when necessary
• Assist billing clerk with documentation to support invoices
• Assist colleagues whenever necessary
• Manage & log incoming orders for parts, supplies and service calls from customers and Sales personnel
• Coordinate with Service Manager dispatching of Field Service Technicians to installations, service calls & deliveries

Qualifications

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Must be able to work Fulltime Monday through Friday 8am to 5pm