With eleven offices across the United States, 450 professionals and 350 business professionals, Manatt, Phelps & Phillips, LLP (www.

manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients.

The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing professional services firm.

This role involves performing administrative functions in support of lawyers and consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements.

RESPONSIBILITIES

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Overseeing entry and coding of time.
• Preparing draft court documents, specifically complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Organizing and maintaining documents, and case files, knowledge of document management software.
• Management and tracking of expense reimbursements.
• Provides back-up support to other administrative assistants when needed.
• Ad hoc projects and duties as needed.

QUALIFICATIONS

Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast paced environment.

Reliable, friendly and positive, can-do attitude is essential

• 1-2 years of previous Litigation experience highly preferred
• Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment
• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others
• Must have strong writing and research skills
• Must have exceptional organizational skills and strong attention to detail
• The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team
• Strong Outlook, Word, PowerPoint and Excel skills required. Must be comfortable learning new software programs which support the business operations of the practice.

Experience with legal billing software is also a plus

BA Degree highly preferred

EEO / AA EMPLOYER / Veterans / Disabled

Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

IMPORTANT : If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and / or DHS before taking adverse action against you, including terminating your employment.

Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.

In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.

S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD : 1-800-237-2515).

Apply Now We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

The EEO is the Law poster is available here .VEVRAA Federal Contractor We Request Priority Protected Veteran and Disabled Referrals for all of our locations Please contact Holly Brown at 310-231-5409 or hbrown@manatt.

com with any questionsPDN-9c09b5f5-9401-439c-bc85-0b8164b716cd

Last updated : 2024-06-05