Receptionist / Administrative Assistant

Nelson & Nelson, Attorneys at Law, P.C. is looking for a dynamic self-starter to help provide support to attorneys and administrative staff. This administrative assistant will retrieve, review, and distribute mail, assist the receptionist desk with phones, and perform a variety of routine clerical activities and other duties as assigned to backup teams as needed. You will represent the firm by providing outstanding customer service and accurate follow-through actions for all inquiries and referrals. This position has the opportunity to perform higher-level tasks.

Responsibilities include, but are not limited to:

· Reviews and analyzes incoming correspondence and enters, scans, saves, and distributes correspondence to team members.

· Answers the phone in a friendly and courteous manner, forwards calls as appropriate, and keeps detailed and accurate records of communication.

· Interpersonal skills to develop and maintain effective and appropriate working relationships with clients, co-workers, and representatives of other agencies.

· Proficiency in all Microsoft Office products (including Outlook, Word, and Excel) and in using web-based applications.

· Ability to anticipate work needs and interact professionally with clients and other employees.

· Excellent organizational skills and strong attention to detail.

Physical Demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Helping with everyday office tasks is also required from time to time.

Position Type and Expected Hours of Work: We are hiring as a part-time/full-time position. Work hours will be scheduled within normal hours of operation Monday through Friday 8:30 a.m. to 5:00 p.m.

Travel: Travel is only for local errands if necessary, such as trips to the post office, bank, etc. Use of personal vehicle is required. Mileage reimbursed according to Governors Travel Board.

Required Education and Experience: High School Diploma.

Preferred Education and Experience: 1. Prior experience in a professional office setting. 2. Coursework in paralegal studies. 3. Advanced skills in Microsoft Word, Microsoft Excel, and Adobe.

Job Types: Full-time, Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 15 – 40 per week

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Belleville, IL 62220 (Required)

Ability to Relocate:

• Belleville, IL 62220: Relocate before starting work (Required)

Work Location: In person