We are hiring a Full-Time, Experienced, Executive/Personal Assistant For a National Land Brokerage in Downtown Mobile, AL.

About The Job

Our rapidly growing firm is looking for a detail-oriented Executive Assistant to work directly with a principal and nationwide top producer; they will be responsible for performing a number of administrative duties. They should possess exceptional attention to detail and be able to work in a fast-paced environment. Real Estate experience is a plus but not required. Finance/Business experience is a plus. We are looking for a candidate who loves to learn, who like to help others and is self-motivated.

You are the perfect fit if...

• You are self-motivated and capable of working independently to achieve projects and daily goals
• You are detailed, organized, and capable of prioritizing tasks within a fast-paced environment
• You are open to learning new technologies and show patience when helping others
• You are trustworthy and value stability in the work place
• Display professionalism when responsible for performing tasks to efficiently assist our president by performing a variety of responsibilities with confidence

Job Responsibilities

• Handle/manage the email inbox, contacts, and calendar for the principle of the company
• Compiling data, reports, spreadsheets and assisting in due diligence and bank-related documentation
• Coordinating and scheduling podcast, media, and event appearances as well as travel schedules
• Helping design, document, and compile business processes and procedures
• Documenting meetings, taking notes, compiling summaries, and filling
• Travel, events, and party planning
• Working with various business units in the business to relay messages and gather data as needed for various tasks
• Phone calls and follow-up with contacts as needed
• Take as many day-to-day office tasks away from executives as possible, organizing workflow and reducing inefficiencies throughout the business
• Help to analyze business and personal budgets, expense reporting, preparation of invoices, and bill paying
• Bookkeeping / Tracking of hard money loans, rental income, real estate leads, and other similar datasets

Qualifications

• Generally speaking, we are looking for an assertive, highly organized, who is great with numbers and finance, and who loves to constantly master and tackle new tasks
• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, Quickbooks if possible, and Internet skills. Preferably an Apple product savvy person that uses Macs and iPhones
• Must be a spreadsheet wizard
• Must be great at math, analyzing numbers and generally love to learn new skills, especially related to business and finance
• Major bonus points for being great with finances, budgets, and financial statements
• Have excellent attention to detail and high-level accuracy with documents
• Flexible in daily routine; able to prioritize and manage shifting responsibilities
• Able to assess, prioritize and act quickly
• Learning-based and solution-oriented
• Deadline driven and extremely organized
• Open to new ideas and systems
• Able to stay calm and patient when faced with emotional situations
• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
• Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
• Excellent verbal and written communication skills
• Proficient in time management

About Us

We are a rapidly growing land based real estate / problem-solving firm. Our vision is to be the most dominant, market-leading land brokerage and land investing team by building a culture that provides sustainable, rewarding, and profitable long-term careers. Our purpose is to improve lives, elevate communities, and challenge the standard.

Our principles:

• Accountability and extreme ownership
• Mission: Act with selfless purpose setting everyone up for success
• Action: Take smart action to drive massive results
• Honor: Do the right thing
• Attitude: Have a positive, problem-solving mindset

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Mobile, AL 36602: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)
• Google Ads (Preferred)

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Schedule:

• Monday to Friday

Ability to Relocate:

• Mobile, AL 36602: Relocate before starting work (Required)

Work Location: In person