MCLD-US is a membership based 501(c)3 association registered in the US. It is part of a network over 2000 local civil society organizations and international NGOs across 17 National Associations. The Executive assistant will be the glue that holds the organization together. They will work closely with the Executive Director, MCLD US, Executive Coordinator, MCLD and the senior leadership team to maintain the smooth day-to-day functioning of MCLD.

They will have the opportunity to be closely involved with a range of organizational functions and liaise with a wide range of partners and members across the world.

Responsibilities:

• Provide high-level administrative support to executives
• Manage calendars, travel, schedule appointments, and coordinate meetings
• Prepare and edit correspondence, reports, and presentations
• Take minutes of meetings, work with the global team to prepare meeting briefs as needed
• Conduct data entry and maintain accurate records
• Prepare expense reports and manage contacts for the executive
• Proofread documents for accuracy and clarity
• Support with organizing key meetings and events (virtual and in-person)
• Provide support to both internal and external stakeholders with a high level of professionalism and in a manner that reflects the values of MCLD
• Represent the organization and the Executive in a positive light through great follow-through skills and sound judgment
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance

Please note that this is not an exhaustive list of responsibilities and skills. The successful candidate may be required to perform additional tasks as needed.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with Google Suite (Docs, Sheets, Slides)
• Familiarity with Google Calendar for scheduling purposes
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Proven ability to prioritize tasks and manage time effectively
• Discretion when handling confidential information
• Proactive problem-solving abilities
• Fluency in another language (French, Spanish, Kiswahili, Arabic, ASL) is preferred
• Experience in a similar role preferred (but not required)

Job Type: Full-time

Pay: $56,000.00 - $62,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Experience:

• executive assistant/ administrative assistant: 5 years (Required)

Work Location: Hybrid remote in Washington, DC 20036