Position Overview

We're looking for a dynamic Executive Assistant who's passionate about aerospace, super organized, and is comfortable interfacing with a variety of personalities to work with our highest-level executives. 

The Executive Assistant will provide support for Morf3D’s CEO and Business Development team, assisting in developing and maintaining internal systems to effectively manage the CEO’s schedule and business development activities. This position’s primary responsibilities will include scheduling, organizing, and executing the CEO’s meeting attendance, travel schedule and post-activity follow up. The Executive Assistant will also support the company’s business development efforts through event/meeting planning, customer engagement activities and marketing coordination. Additionally, this role will be the point-person for coordinating external events, including conferences, customer visits, company gatherings, and business development travel.

The Executive Assistant reports to the CEO and Director of Client Partnerships.

Responsibilities

• Responsible for managing the CEO’s schedule and meeting attendance
• Responsible for completing assigned post-meeting actions
• Responsible for coordinating all business development travel arrangements
• Responsible for assisting the business development team with collateral and meeting preparation
• Responsible for coordinating and preparing the office for all in-person meetings under the CEO and business development team
• Responsible for maintaining a customer and prospect database

Job Duties

• Perform day-to-day administrative tasks such as maintaining calendars, meeting attendance, updating databases and processing paperwork
• Organize phone calls and meetings for the CEO
• Prepare, send, coordinate, and track all event/meeting activities including invitations, room/site preparation, arrivals, meals, attendance, and post-event follow up
• Assist with business development collateral including PowerPoint, Excel, Flyers, email templates and internal company announcements

Skills

• Maintain confidentiality regarding the CEO’s obligations and company business
• Develop internal processes for calendar and database management
• Self-driven, energetic, and solution oriented
• MS SharePoint and MS Office including Word, PowerPoint, and Excel

Education / General Requirements

• 1 years of experience in a related role such as business administration, office administration, marketing, or sales operations
• Preferred: Bachelor’s degree, Business Administration
• Preferred: Social media and sales support experience
• REQUIRED: To conform to U.S. Government space technology export regulations applicants must be a US Person (US Citizen or Permanent Resident Card Holder) per ITAR regulations defined by 8 U.S.C. 1324b(a)(3)