Position Overview:
Are you a self-starter and love efficiency? Do you love actively taking work off someone’s plate and doing work at a very high level of quality and integrity?

We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will be resourceful, detail-oriented, and possess exceptional communication and organizational skills. As the Executive Assistant, you will play a critical role in ensuring the CEO's day-to-day operations run smoothly, handling a wide range of administrative tasks (80% work / 20% personal) with professionalism and discretion.

Responsibilities:

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications
• Prepare and edit correspondence, presentations, reports, and other documents
• Coordinate logistics for meetings, conferences, and special events, including venue booking, catering arrangements, and material preparation
• Assist with personal tasks and errands as requested by the CEO
• Conduct research, compile data, and prepare briefing materials as needed
• Assist in the preparation of financial reports, expense reimbursements, and budget tracking
• Handle confidential information with discretion and professionalism

Requirements:

• Bachelor's degree or equivalent experience
• Proven experience as an Executive Assistant or similar role supporting C-level executives
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• High level of discretion and confidentiality
• Ability to remain calm and composed under pressure
• Flexibility to adapt to changing priorities and work outside of regular business hours when necessary

Benefits:

• Competitive salary commensurate with experience
• Opportunities for professional development and growth within the organization
• Collaborative and inclusive work environment with a focus on diversity and inclusion

How to Apply:
Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to josselin@flavoradeextracts.com as well as submitting an application on Indeed.

Please include "Executive Assistant Application" in the subject line. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $30.00 - $40.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Ability to Relocate:

• Long Beach, CA: Relocate before starting work (Required)

Work Location: In person