About The Role

The Human Resource Administrative Assistant will play a key role and provide professional support to the Corporate HR Team.

Will strive for accuracy and carefulness of work, paying close attention to detail, rechecking, and proofing work to ensure a high level of quality while maintaining strict confidentiality.

Assistant will coordinate Onboarding and Offboarding of employees to help maintain our commitment to a positive work culture and successful employee experience.

This is a Corporate Position, which can only be located in Kalispell, MT.

The mid-point for this position is $24.51 per hour (calculated for Kalispell, MT). All compensation offers are analyzed individually and take into consideration multiple factors including but not limited to geographic location, years of experience, and educational background.

Description

HR Department Support : Review and submit all approved HR invoices electronically for final approval and payment. Complete payroll verification following each pay cycle and serve as department timekeeper.

Manage employee car rental program and users in electronic door access system. Complete verification of employment requests and monitor unemployment inbox.

Track annual employee acknowledgments including the 5 Days Off Policy ensuring deadlines are met. Coordinate and host monthly virtual HR meetings including meeting set up, creation and distribution of agendas and meeting minutes.

Serve as Building Safety Ambassador and Wellness Coordinator. Assist with onsite screenings as needed. Maintain an up-to-date Corporate organizational chart.

Employee Onboarding and Offboarding : Coordinate new hire onboarding including communicating and arranging logistics with hiring managers.

Assist employees with Onboarding questions. Accurately enter new hires into the HRIS System. Coordinate employee terminations including working with supervisors to complete termination checklist.

Prepare and distribute employee termination packets and paperwork. Complete termination process in HRIS.

Filing and Mail : Assist with organization, filing, and maintenance of documents related to bank acquisitions, severance agreements, and employment contracts.

Create new employee electronic files within 5 days of hire. Request and track receipt of transfer files from divisions. Pull terminated files to archive.

Perform annual audit of Active employee and Terminated employee files. Coordinate the archive of files for offsite storage per retention schedules.

Sort and distribute daily department mail. Package and mail new hire gifts prior to start date.

Administrative support : Greet all visitors and guests in a professional manner. Answer phone for the Chief Human Resources Officer when unavailable and directs calls.

Maintain and order department supplies, business cards, name tags, and new hire gift inventory. Coordinate office repairs and annual office upkeep with bank division maintenance personnel as needed.

Arrange meals for meetings and events.

• Special Projects : Assist Chief Human Resources Officer with time sensitive and confidential projects as needed. Other special projects may include department mass mailings and printings, complex mail mergers, Advanced Word Processing, and PowerPoint presentations.
• Must comply with all company policies and procedures and all applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.

Must complete the assigned online training courses and achieve a passing score by due date.

About You

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Required / Preferred

Education Level

Description

Required

A high school degree or equivalent required.

Preferred

Associate Degree

2 year degree in a Business or Human Resource related field.

Experience

Required / Preferred

Experience Level

Description

Required

3 years

Minimum of 3 years administrative experience in an office environment.

Required

Advanced Experience

Advanced word processing and computer skills including MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Demonstrated ability working with spreadsheets and performing complex mail merges.

Preferred

Knowledge Of

Working knowledge of HRIS platforms or Human Resource experience.

Would an equivalent combination of relevant education and work experience be considered? : No

License / Certification

Required / Preferred

License / Certification

Description

Required Skills and Abilities

• Demonstrated ability to effectively manage time, multitask and prioritize duties to meet deadlines.
• Must be trustworthy and possess a significant level of credibility, discretion, and diplomacy.
• Must handle sensitive information in a confidential manner.
• Possess a high degree of attention to detail and strong organizational skills to perform in a fast-paced environment.
• Ability to demonstrate courtesy, customer service, and tact.
• Must have the ability to communicate effectively verbally and in writing.
• Must be a team player with a passion for customer service and a proven ability to work effectively with employees at all levels of the organization.
• Must be capable of interacting calmly and professionally with a variety of people from diverse backgrounds at various levels within and outside of the organization.
• Must be capable of regular, reliable, and timely attendance.

Additional Requirements

Travel

Occasional travel required : (less than 10 days per year) by automobile (as driver and passenger), commercial airlines, rental vehicles and public transportation and be able to lodge in public facilities.

Working Conditions

Environment : Indoors, a climate-controlled shared work area.

Noise Level : Moderate noise; not extreme or excessive; within reasonable limits.

Lifting : Light work : Exerting up to 25 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.

If the use of arm and / or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

The employee is constantly required to stand and walk.

Vision

Close visual acuity to prepare and analyze data and figures, view a computer terminal, and read the computer screen, printed materials, and handwritten materials.

Physical Activities

Frequency

Balancing : Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces.

Infrequent rare.

Climbing : Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and / or hands and arms.

Infrequent rare.

Crawling : Moving about on hands and knees or hands and feet.

Infrequent rare.

Crouching : Bending the body downward and forward by bending leg and spine.

Occasional now and then.

Feeling : Perceiving attributes of objects such as size and shape, temperature or texture by touching with skin, particularly that of the fingertips.

Infrequent rare.

Fingering : Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand as in handling.

Daily.

Grasping : Applying pressure to an object with the fingers and palm.

Occasional now and then.

Kneeling : Bending legs at knee to come to a rest on knee or knees.

Occasional now and then.

Lifting : Raising objects from a lower to a higher position or moving objects horizontally from position to position.

Occasional now and then.

Pushing : Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

Infrequent rare.

Pulling : Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.

Infrequent rare.

Repetitive Motion : Making substantial movements (motions) of the wrists, hands, and / or fingers.

Daily.

Stooping : Bending body downward and forward by bending spine at the waist.

Infrequent rare.

What We Offer

COMPENSATION & BENEFITS : Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position.

We offer an extensive benefits package that includes, but is not limited to medical, dental, vision, and life insurance, a health savings account option, an Employee Assistance Program (EAP), a health rewards program, a 401(k) retirement savings plan, discounts on banking products and services, and paid sick, holiday, and vacation time.

Visit our website for more details!

COMPANY OVERVIEW : We are a family of banks whose unique local presence reflects the communities we serve. We welcome the opportunity to grow and change as our customers and communities do the same.

Read our story, learn about our banks, and experience life at

Last updated : 2024-05-17