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Date: Mar 1, 2024
Location:Lexington, MA, US
Company: MIT Lincoln Laboratory
The Communication Systems Division develops advanced systems and technology to enable the next generation of communications networks. Our work explores how to make satellite communications more resilient, how to make longer and faster laser datalinks to space, and how to improve tactical radios for soldiers.
We are seeking an enthusiastic professional to join the Division. The candidate should be team oriented and possess strong communication skills. The ideal candidate will be a professional and engaging contributor to the Division office team and be able to work both cooperatively and independently, set priorities, demonstrate strong organizational skills and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work in a fast-paced, multi-faceted division office.
The successful candidate will play a crucial role in the daily operations of the division, requiring proactive problem-solving skills to ensure seamless functionality. Responsibilities encompass a variety of administrative tasks essential to the division's efficiency. These duties involve overseeing intricate Microsoft Outlook calendars, discerning between immediate organizational challenges and long-range scheduling requirements. In addition, the candidate will maintain and create databases, coordinate travel arrangements to include processing expense reports and sending security clearances. The candidate will be responsible for handling classified material and supporting security audits.
Additional responsibilities include answering telephones, ordering office supplies, sorting area mail, and composing correspondence. They will play a pivotal role in fostering a cohesive and collaborative team environment among administrative assistants across the division. This includes monitoring vacations to ensure adequate group coverage, supporting hiring efforts and tracking training requirements. The candidate will enter and track purchasing, enter weekly/hourly time reports, staff vacation reports, ship order requests, and respond to various purchasing related inquiries.
Responsibilities extend to coordinating Division workshops and conferences, managing special events and team building activities, and facilitating the division seminars and special presentations. The role also requires that the candidate takes ownership of division special initiatives and ensures engagement from all stakeholders.
The position is 100% onsite Monday through Friday with some flexibility to work from home up to one day a week after one year of employment.
collaboration and interaction with all levels of personnel and sponsors
complex tasks and exhibit great flexibility
and demonstrate the highest level of customer/client service and response
seamlessly and with excellent attention to detail
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
for more information. As an employee of MIT, you can also take advantage of.
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 40967
Nearest Major Market: Boston Job Segment: Lab Assistant, Security Clearance, Laboratory, Defense, DoD, Science, Government
Full Time
Contract Research
$49k-61k (estimate)
04/06/2023
05/30/2024
connelly.net
Lexington, MA
<25
Contract Research
The job skills required for Division Administrative Assistant include Administrative Support, Microsoft Office, Attention to Detail, Verbal Communication, PowerPoint, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be a Division Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Division Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Division Administrative Assistant positions, which can be used as a reference in future career path planning. As a Division Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Division Administrative Assistant. You can explore the career advancement for a Division Administrative Assistant below and select your interested title to get hiring information.