Job Title: Team Executive Assistant

Location: New York, NY

Company Description: Our client, a leading Asset Management firm, is dedicated to delivering exceptional solutions to our clients. With a focus on excellence and a commitment to exceeding expectations, we are seeking a skilled Executive Assistant to join our team and provide unparalleled support to our executives.

Position Overview: We are seeking an experienced Executive Assistant with a background in the financial services industry to support our executive team. The ideal candidate will have at least 5 years of experience in a similar role, with a proven track record of effectively managing administrative tasks, supporting teams, and thriving in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to multiple executives, including calendar management, international/domestic travel coordination, and expense reporting.
• Act as a gatekeeper for the executives, managing and prioritizing incoming requests and communications.
• Coordinate and schedule meetings, conference calls, and appointments, ensuring all logistical details are handled efficiently.
• Prepare and edit correspondence, presentations, and other documents as needed.
• Assist with project management tasks, including tracking deadlines, organizing files, and ensuring timely completion of deliverables.
• Serve as a liaison between the executive team and internal/external stakeholders, fostering positive relationships and facilitating communication.
• Handle confidential information with discretion and professionalism.
• Anticipate the needs of the executives and proactively address them to maximize efficiency and productivity.
• Maintain a flexible and adaptable approach to accommodate shifting priorities and deadlines.
• Foster a collaborative and supportive team environment, contributing to the overall success of the organization.

Qualifications:

• Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Assistant, MUST COME FROM ASSET MANAGEMENT SPACE
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite and Concur is preferred
• Detail-oriented with a high level of accuracy and professionalism.
• Ability to work independently with minimal supervision, as well as part of a team.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Flexible and adaptable with the ability to thrive in a fast-paced, dynamic environment.
• Hybrid flexibility, with the ability to work both in-office and remotely as needed.

Benefits:

• Compensation: 110k-135k base OT discretionary bonus
• Comprehensive benefits package including health, dental, and vision insurance.
• Retirement savings plan with employer match.
• Opportunities for professional development and advancement.
• Dynamic and collaborative work environment.
• Onsite gym & wellness center
• Onsite barista
• Free breakfast/lunch