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Please note that we are NOT currently offering sponsorship for this position and all applicants must be currently based in the Chicago-land area or willing to relocate. This position is “in-office” for the duration of the role.
Medtelligent is the industry leading provider of assisted living specific software. We are a purpose driven healthcare technology company passionate about innovation and using technology to help people by solving real world problems. The Medtelligent team designs, builds, delivers, and supports Medtelligent’s flagship product ALIS (pronounced “Alice” and stands for Assisted Living Intelligent Solutions).
Do you love keeping things organized, have a knack for technology, and enjoy collaborating with people? We're seeking a highly motivated, tech-savvy Office Manager to join our team on a full-time basis.
In this role, you'll leverage your tech expertise to streamline daily operations. We're looking for someone comfortable with a variety of software programs, including Microsoft Office Suite (Word, Excel, etc.), communication platforms (Gmail, Slack), project management tools (Jira, Confluence), and industry-specific applications (Dialpad, Alpha).
Beyond technical skills, we are looking for a problem-solver who can identify creative solutions as new challenges arise. Flexibility in your approach is key, as you'll continuously work to improve processes and maintain peak efficiency for the team
We are looking for someone that can adapt to change quickly and is solution-oriented (read flexible with their processes and not stuck on one way of doing things).
Essential Job Functions:
Administrative Support:
Provide administrative support to executives and staff, including handling correspondence, scheduling appointments, and managing calendars.
Prepare documents, reports, and presentations as required.
Coordinate meetings and conferences, including venue procurement, catering, and audiovisual equipment.
Office Operations Management:
Manage office facilities, including maintenance, repairs, and security.
Oversee pantry and office supply inventory and procurement, ensuring adequate stock levels, organization, and cost-effective purchasing.
Develop and maintain efficient office procedures and policies.
Communication and Coordination:
Serve as a central point of contact for internal and external communications.
Coordinate office events and activities, such as staff meetings, team-building events, and celebrations.
Liaise with vendors, suppliers, and service providers as necessary.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities, with a professional and diplomatic demeanor.
Proficiency in Google Worksuite and other relevant software applications.
Familiarity with office management tools.
Ability to work independently and as part of a team, with a proactive approach to problem-solving.
Discretion and confidentiality when handling sensitive information.
Benefits:
Application Process:
No formal cover letter is needed but please include a few sentences describing why you are applying for this position specifically.
Medtelligent reaches out to certain candidates for quick phone calls to gather additional information – these usually last about 10 minutes and are scheduled in advance and according to your schedule. After the phone screen, candidates that are selected to proceed in the process will do an in-person or video interview. Decisions can be made after second round interviews. In some instances, third round interviews are held.
Medtelligent values and promotes diversity. We are an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.
Full Time
Skilled Nursing Services & Residential Care
$71k-93k (estimate)
05/12/2024
05/15/2024
medtelligent.com
CHICAGO, IL
100 - 200
2005
PEDRAM SHAFAEE
$50M - $200M
Skilled Nursing Services & Residential Care
Medtelligents comprehensive solution ALIS (pronounced Alice) is the best reviewed senior living software product on the market. ALIS is a web-based software purpose-built for solving real-world problems facing assisted living, memory care, and independent living communities. For over 10 years, the ALIS user base has grown solely through referrals. To learn more visit us at www.medtelligent.com or email sales@medtelligent.com to schedule a product demonstration.
The job skills required for Office Manager include Microsoft Office, Office Management, Administrative Support, Coordination, Presentation, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.