Position Description:

Every day, in ways both big and small, the Medical College of Wisconsin (MCW) is impacting lives for the better. MCW … changemaking for a healthier Wisconsin.

The Project Manager is responsible for supporting the planning, facilitation, communications and coordination of strategic projects, programs, and initiatives supporting the Office of the President and other executive and senior leaders.

The Project Manager executes the planning, development, and implementation of strategic projects and initiatives working in partnership with interdisciplinary work groups and key stakeholders to meet the strategic vision of the project. Effectively manages implementation schedule and priorities and delivers high quality solutions. Provides direction to work groups and project team.

Responsibilities:

• Oversees multiple projects of a complex nature involving multiple departments and stakeholders across the organization. Manages project design and scope, project planning and tracking, implementation and transition to operations.
• Plans and facilitates meetings and prepares meeting activities. Approves meeting minutes and manages action items to completion.
• Ensures that projects are delivered within the approved project scope and that projects meet approved project requirements.
• Works with MCW leadership to appropriately manage, identify, and secure appropriate resources to provide project deliverables.
• Assembles project teams, assigns individual responsibilities, assigns appropriate resources to project deliverables, and develops and maintains the project schedule to ensure timely and successful project completion.
• Develops accurate project proformas that include assumptions, FTE, duration, cost, and resources for all phases of a project including transition to operations. Manages project budget. Performs budget analysis. Ensures project is completed within budget.
• Creates and oversees effective communication plans that address all aspects of the project and comprehensively target appropriate audiences. Facilitates communication among work groups and key stakeholders. Composes and edits correspondence. Reports on project status.
• Maintains communication with project executive sponsor/delegate to manage expectations throughout the project. Is responsible for matching executive sponsor commitments with organization and department goals. Manages relationship with stakeholders and community partners.
• Utilizes effective change management techniques to manage changes to project scope and impact of changes on key stakeholders.
• Effectively utilizes project management tools and techniques, such as creating and maintaining project schedules, risk and issues logs, project change requests, and status reporting.
• Utilizes appropriate project team members as contributors, reviewers, and approvers of project documentation to produce high-quality project deliverables.
• Assures compliance with regulatory and institutional policies and committees.

Knowledge - Skills - Abilities

• Proven excellence in organizational, time and project management skills with demonstrated ability to prioritize assignments, handle multiple projects and details simultaneously, and meet deadlines.
• Task / Project Management: able to independently and collaboratively manage assigned projects and tasks to accurately complete them within budget and by the due date with highest customer satisfaction. Able to manage multiple work groups and / or stakeholders across several projects at once.
• Problem Solving Skills: Able to recognize issues and determine priority. Able to foresee possible barriers, quickly isolate the root cause of issues that arise, and resolve utilizing all available resources.
• Communication Skills: Able to effectively and professionally communicate in both written and verbal form to customers and management with highest courtesy and elocution.
• Interpersonal Skills - Must be pleasant, courteous, and professional to faculty and staff. Demonstrated ability to build relationships across all levels within the organization. Able to handle stressful situations in a calm and patient manner. Must maintain a positive attitude in all situations.
• Unquestioned integrity. Proven experience handling highly confidential and sensitive materials and situations.

Preferred Schedule:
8-5 M-F

Position Requirements:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis.

Minimum education: Bachelor’s Degree (Project Management, Management Information Services, Computer Science, Business or related field)

Minimum experience: 5 years of experience

Preferred Qualifications:

Preferred Experience: 4 of progressive project management experience. Experience in an academic environment preferred. Proficiency with Microsoft Office, Microsoft Project, Microsoft Project Server and SharePoint desired. PowerPoint, Publisher and InDesign a plus.

Certification: Formal Project Management training and / or certification preferred, i.e. PMP, Six Sigma, CPPM, etc.
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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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