Administrative Assistant

Date Written or Revised: November 29, 2023

FLSA: Exempt

Location: Hybrid position/Downtown St Louis

Key Responsibilities (Essential Duties and Functions)

This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business need.

• Responsible for fielding management phone calls, emails and faxes.

• Sort & distribute USPS and interoffice mail for McCormack Baron companies.

• Process outgoing mail for McCormack Baron companies.

• Handle Management Dept. filing

• Manage calendars and send meeting requests.

• Prepare itineraries and handle all travel arrangements including flights, hotels, and transportation.

• Prepare, run and manage reports.

• Handle expense reports and invoice allocations. 

• Initiate, draft and edit documents.

• Handle and respond to emails as appropriate. 

• Prepare meeting materials as needed.

• Manage and organize logistics for internal and external functions, including conferences, trainings, receptions, etc.

• Complete special projects as assigned.

• Daily kitchenette clean-up for 25th floor.

Education/Experience

• HS Diploma or GED and minimum of one-year general office experience.

• Customer service oriented.

• Must be proficient in Word, Excel, Outlook, PowerPoint, and Adobe products, specifically Adobe Pro DC and Illustrator.

• Ability to handle multiple tasks.

• Must have good oral and written communication skills. 

• Ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously.

• Ability to work independently and as a team, exercise good judgement and be resourceful.

• Organization is a key trait in working in the property management environment. 

• Must handle highly confidential information in a strictly professional manner.

Work Environment/Physical Demands

• This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.

• This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.

McCormack Baron is an Equal Opportunity-Affirmative Action Employer, committed to diversity, inclusion, equity and belonging.