Overview

Provides administrative support to the organization with guidance from the Executive Assistant. Supports business functions with tasks that are broad, varied, and confidential in nature.

Responsibilities

• Prepares, drafts, composes and edits incoming/outgoing correspondence, reports and other documents as requested.
• Schedules and coordinates meetings, travel, agendas, contact information and auxiliary materials.
• Answers incoming calls, takes messages, screens and handles routine items to facilitate timely resolution and efficient use of resources.
• Assists with presentations and materials for quarterly/annual updates in support of the executive or other team members.
• Coordinates office related invoices and expense reports and obtains appropriate approvals per audit standards.
• Supports building management activities including, but not limited to occasional receptionist duties, supplies and related stock management, technology, maintenance requests, and mail management.
• Serves as point of contact/lead for a variety of company activities including facilitating communication, registration, and representation.
• Performs other duties as assigned.

Qualifications

• Associates degree in business field or equivalent education/experience required
• Three years experience in an assistant role, other support or equivalent experience in a professional service environment