The Accounts Receivable Specialist provides support to the Accounting Department by assuming various accounting tasks and accurately performs these duties.

HYBRID after completing training

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• The main objective of this individual is to process AR (Accounts Receivable) for a large number of condominiums.
• Monitoring the posting of daily lockbox deposits including clearing exceptions, and scanning and posting manual deposits (coding correctly to financial statements).
• Responsible for monthly/quarterly billing for all Associations
• Answering/Researching unit owner, manager & admin calls/emails related to unit owner charges and payments.
• Must be able to research and resolve unit owner accounts.
• Ordering and/or printing coupons for unit owners on a one time, monthly, quarterly and annual basis
• Processing estoppels and maintaining the estoppel log.
• Responsible for producing monthly late letters.
• Assisting with Legal Collection Process
• Maintaining Stop Files for units in collection/legal status with different banking institutions.
• Maintaining/Updating all units in the accounting software who are with the lawyer for collection.
• Updating the resale of units in the accounting software.
• Assists in maintaining backup for all deposits in AR files, physical and pdf.
• Working with the accounting manager and accounting staff to run monthly and quarterly ACH's from unit owner bank accounts.
• Check Banks for Returns of Unit Owners' Payments and Return ACH's to back out timely and scan for any other non-recorded activity on a weekly basis.

Requirements:

• Must have 2 years' experience in an Accounts Receivable processing role
• Prior property management experience preferred
• Being proficient in Jenark Software and Jenark Owner Collections Module is a plus.
• A Bilingual individual with English/Spanish speaking and reading/writing would be helpful, but not necessarily required.
• Accurate data entry and attention to detail are musts for this role.
• We are looking for someone who knows the basics of accounting, is efficient with their time, has common sense and works well with others in a busy environment. The ideal candidate would also need a good sense of humor or ability to not take difficult calls personally.

LANGUAGE SKILLS:

The AR Specialist must have developed language skills to the point to be able to:

• Read and interpret documents in English such as invoices, requests for payment, etc.
• Write correspondence letters and emails
• Ability to speak effectively in English before groups such as customers or employees.

COMPUTER SKILLS:

The AR Specialist must have sufficient computer skills that will allow them to be able to use, in a proficient manner, all Company-issued software programs implemented at the property, including but not limited to the following:

• Jenark Property Management Accounting Software
• Microsoft Excel, Outlook, and Word

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Experience:

• Client Services & Customer Support: 3 years (Preferred)
• Accounts Receivable Specialists: 3 years (Preferred)
• Accounting/Finance: 3 years (Preferred)
• Microsoft Excel: 2 years (Preferred)

Language:

• English (Required)
• Spanish (Preferred)

Work Location: In person