The Accounts Receivable Associate administers all accounts receivables functions to provide efficient and accurate processing of A/R tasks, customer service, research and execution of journal entries with attention to detail and deadlines.

MAJOR DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS

• Research and process customer claims of invoice payment, returns, and insufficient funds.
• Complete monthly account reconciliations.
• Meet monthly with the accounting manager and report any delinquent accounts.
• Answer accounts receivable phone inquiries and provide follow-up until successful completion.
• Generate show settlement invoices, and misc. invoices.
• Call or mail correspondence to customers as necessary in order to update accounts.
• Ensure A/R ledger is current and all past due accounts have been contacted.
• Prepare month end accounts-receivable reports.
• Make bank deposits daily using remote deposit method.
• Review and process all receipts and record of all revenue.
• Prepare monthly Commission schedule to sales associate.
• Review, reconcile and prepare daily Office Reports to ensure accurate processing of office transactions.
• Prepare daily Office General Ledger Journal Entries.
• Ensure the timely and accurate preparation and processing of all customer invoices and payments through the accounts receivable sub-ledger.
• Assist the account manager in the successful resolution of all problem receivables.
• Ensure the timely processing and reconciliation of daily Office sales.
• Maintain all customer records in accordance with PACA's accounting practices and auditing standards.
• Complete additional responsibilities as assigned.

CORE COMPETENCIES

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization. Accept responsibility for actions and outcomes.

QUALIFICATIONS & SKILLS FOR THE JOB

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Able to maintain regular attendance, punctuality and work a flexible schedule including nights, weekends, and holidays as events required.
• Able to communicate effectively, both written and verbally, in English.
• Able to write simple professional correspondence.
• Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Able to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Able to demonstrate sound judgment, integrity, and ethical behavior in all daily activities.
• Skilled in Windows based programs including Word, Outlook, Excel, and PowerPoint.

Education and Experience:

• Certified Accounts Payable Professional (CAPP) certification preferred.
• High School and Higher: General/ Administrative/ Accounting/Business/or any equivalent combination of training and experience.
• 2-5 years of accounting experience.
• 2-5 years of Microsoft Excel experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Vision insurance
Paid time off
Holiday paid
Life Insurance
AD & D insurance
Short Term Disabilities Insurance
Long Term Disabilities Insurance
Critical Insurance
Accident Insurance

Job Type: Full-time