Marcum LLP is seeking a full time Administrative Assistant to join our growing and well-established national firm in our Fort Lauderdale, Florida location .

This person will be responsible for providing full administrative support to Tax and Business Services professionals.

This role is 100% onsite. Hours : 8 : 30-5 : 30.

Responsibilities

• Assist Partners / Directors and professionals in the Tax & Business Services dept. with their business and administrative needs as it relates to document filing, scanning and copying.
• Composes, proofreads, and reviews routine correspondence including tax returns, engagement letters, IRS correspondence and other documents as requested.

Responsible for accuracy and clarity of final copy.

• Prepare, type and edit correspondence, client invoices, engagement letters and statistical information (including Excel spreadsheets and Power Point presentations).
• Assists with the management of GoFileRoom, including workflow management related to engagement letters, extensions, returns and other tasks.
• Assists with preparation of forms within Prosystem Axcess and processes returns for filing in all federal and state tax jurisdictions.
• Arranges for courier and overnight services.
• Coordinate process for year-end delivery of organizers and engagement letters to clients.
• Continually develop and maintain the client information tracking system.
• Assists with department meeting notes.
• Assist Partners with Maconomy and Sales Force
• Assist with calendar and meeting coordination needs, which will include meeting setups and coordination of catering services as needed,
• Assist with front desk coverage (on as-needed basis)
• Interact professionally with clients.
• Other administrative tasks as necessary.

Qualifications

• Strong knowledge of Microsoft Office package including Word, Excel, and PowerPoint.
• Experience with GoFileRoom and Prosystem Axcess a plus.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize, and take initiative, be well organized.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Strong interpersonal skills, exhibit tact and diplomacy in all interactions.
• Positive and professional attitude a must.
• Desire and ability to work in a very fast-paced environment with ability to work extended hours as required (weekends included).
• Must be able to work in the office.
• Must be able to work overtime as needed.

Education and Experience Requirements

• High School diploma or equivalent education
• 5 years of administrative assistant experience in a professional services firm; experience supporting a CPA a plus.

For more information about the position, please send an email to with " Administrative Assistant / FL" in the Subject Line, or use the link to apply directly to the role