Join our progressive, positive office environment as a legal assistant for two attorneys in downtown Portland. One of the attorney’s practices involves probates, estate planning and protective proceedings. The other attorney’s practice involves criminal defense in state and federal court.

Qualifications

•The ideal candidate must be extremely organized, tech savvy and excellent at cataloging and managing a large number of tasks and files

•The position is in a small business so diligence, creativity, independence and self-direction is a must

•Must be able to maintain confidentiality, work with a wide variety of clients in stressful situations.

•Communicate clearly by phone or in person with clients, support staff, attorneys and courts

•Be familiar with office equipment including copier, scanner, computers and multi-line phone systems

•Ability to multitask essential as we work in a fast-paced, team-focused office environment

•Proficient computer skills, including Microsoft Office Suite (Word and Excel); scheduling and organization skills a must

•Excellent written and verbal communication skills, including business correspondence, document preparation, editing, phone calls and in person meetings

•No prior legal assistant experience is required

*Prior office-environment experience preferred

Responsibilities

•Manage and update calendar; document and monitor deadlines

•Handle initial client screening through phone calls or email

•Prepare legal correspondence, documentation, and other materials

•Collect, organize, upload, share legal documents

•Use legal software to maintain files

•Scan and save file materials

•Collect and deliver materials within downtown Portland

•e-filing in State and Federal Court

• Preparation of materials for hearings, trials and estate plans.

•Communicate with clients, courts and others via phone, email, text and mail.

• Must be conscientious with highly confidential information

 •General assistance with running small business

· Full-time in-office job, Monday-Friday

Please submit resume, cover letter describing why you are interested, and 3 references. All inquires kept confidential.

Details and Compensation

• Salaried position based on hourly rate of $24 per hour/$50,000 per year

* Employer-paid health insurance beginning on the first of the month after hire

• Retirement plan available, 3% employer match 401k after 6 months

• 2 weeks paid time off plus 10 paid legal holidays