Passage Immigration Law helps businesses and families navigate the U.S. immigration maze. We are located in the Pearl District of Portland, Oregon. Our staff and attorneys work in person every day in our beautiful office.

We are seeking to hire a full time, enthusiastic Legal Operations Specialist who can start as soon as possible. Although a few years of experience in the legal or immigration field would be helpful, what is most important is having an excellent attitude, practical intelligence, and desire to grow.

Job Overview:The Legal Operations Specialist will play a pivotal role in improving the efficiency of our law firm by optimizing workflows, overseeing key HR tasks, standardizing policies and procedures, overseeing office organization and supplies, managing vendor relationships, tracking client payments, and improving data management practices.

Key Responsibilities:

• Develop, implement, and optimize processes to streamline company workflows and enhance productivity.
• Collaborate with our attorneys to understand their needs and provide support in managing daily operations.
• Manage vendor relationships and contracts, ensuring that services align with firm standards and budgets.
• Track client payments and work with our outside bookkeeper to provide excellent financial reporting on company dashboards.
• Manage and improve technology solutions to enhance efficiency.
• Using Dashboards, analyze and report on key performance indicators to identify opportunities for improvement.
• Support the onboarding and training of new staff, ensuring adherence to best practices and procedures.
• Use our HR software to ensure payroll and IT management tasks are completed.
• Establish and maintain a comprehensive understanding of firm policies and ensure compliance across company operations.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Ideally 3 years of experience in legal operations, project management, or related roles within a legal or immigration setting.
• Strong understanding of legal workflows, billing practices, and vendor management.
• Proficiency in legal technology tools, including case management such as Clio.
• Excellent analytical and organizational skills, with the ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to collaborate.
• Exceptional written and verbal communication skills.
• Project management certification is a plus.

SALARY and BENEFITS:

• Compensation directly tied to skills and experience.
• Health and dental insurance.
• 401K with company match (after 1 year of employment).
• Self-managed PTO

TO APPLY: Please send cover letter, resume, and references in PDF format to with the subject “Legal Operations Specialist Application”. In your cover letter please note what would be your earliest start date.

Job Type: Full-time

Pay: $22.93 - $27.61 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Application Question(s):

• Are you able to work in our Portland office every day, M-F? (This is required for the position).

Location:

• Portland, OR 97209 (Preferred)

Ability to Commute:

• Portland, OR 97209 (Required)

Ability to Relocate:

• Portland, OR 97209: Relocate before starting work (Required)

Work Location: In person