• Maintain the Deputy Director's Outlook Calendar and manage department leadership meeting schedules.
• Schedule and coordinate meetings.
• Prepare agendas and other documentation for meetings.
• Compose, write and edit e-mails, draft memos, and prepare communications on the Deputy Director's behalf.
• Prepare meeting documentation for the Deputy Director, to include items such as PowerPoint slides and spreadsheets.
• Manage the Deputy Director's digital and physical files.
• Ensure follow through on the Deputy Director's action items (manage the list, timelines, and lead times).
• Coordinate and execute the Deputy Director's administrative priorities and workflow.
• Answer, evaluate, and route phone calls on behalf of the Deputy Director.
• Update resource materials and maintain a variety of manuals and procedures.
• Attend meetings and take minutes in writing or by recording device; transcribe notes; prepare final copy in accurate and appropriate format.
• Assist with onboarding of new hires.
• Facilitate input of trouble tickets for IT and phone issues.
• Place work orders for computer and facility maintenance.
• Provide verbal and written information to a wide variety of people and officials.
• Compose a variety of correspondence, reports, and memoranda from general instruction or written procedure.
•  Interpret and apply department and county policies, procedures, and rules.
•  Organize information and data, apply standardized formats, and produce final copy.
• Ability to establish and maintain effective relationships with employees, other departments/agencies, vendors, County and/or Court officials, and the public.
• Exercise diplomacy and tact when in contact with the public.
• Knowledge or ability to obtain knowledge of ORACLE; knowledge of computer applications, including Windows and MS Office Suite; may require knowledge of Department-related software or specialized applications or reporting tools.
• Exhibit a high customer service priority in contacts with others.
• Transcribe verbal recorded information and produce documents in prescribed formats.

High School diploma or equivalent; four (4) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

• Bachelor’s degree with five (5) years of related clerical/administrative work experience with at least 2 years of experience supporting an Executive or Senior level department or company leader. 
• Types accurately at a rate of 45 words per minute and operate word processing software at an intermediate level.

• Pass pre-employment criminal, credit, and DMV background checks. Valid driver's license and good driving record when required for job-related duties.
• In the event of an emergency, may be required to work and may be assigned to an alternate work site to carry out duties that support the needs of the County's residents or employees.