Responsibilities include but not limited to the following

Receptionist

• Answer all incoming calls, direct to the appropriate individual or voice mail, take messages, etc.
• Greet all persons entering and exiting the building. Give appropriate direction, offer beverages and assistance
• Answer General Questions
• Respond to voice mail messages
• Maintain and organize the conference rooms, mail room and kitchen
• Prepare conference rooms for meetings and company events
• Audit office supply inventory and place orders
• Assist with preparing marketing material for open houses
• Follow daily task lists
• Print and distribute reports
• Maintain office equipment with paper stock and printer cartridges
• Assist with various administrative tasks as requested

Administrative Assistance

• Assist the Management Team with projects and tasks
• Filing
• Set up and breakdown of files
• CRM Maintenance and updates
• MLS, CRM, and Transaction Management system maintenance, audits and related activities
• Assist with planning and organizing company sponsored events

Administrative Assistance to Sales Team

• Assist Sales Team with administrative tasks as needed

Requirements:
- Proven experience as a receptionist or administrative assistant is preferred

-Ability to work independently by prioritizing tasks to meet deadlines

- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Attention to detail and timely communication

-Run errands to support the needs of the business as needed

This position offers a competitive salary based on experience.

Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Schedule:

• Day shift

Experience:

• receptionist/customer service: 3 years (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Relocate:

• Andover, MA 01810: Relocate before starting work (Required)

Work Location: In person