56 Executive Assistant Jobs in Troy, MI
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Law is Hiring an Executive Assistant Near Troy, MI
Responsibilities:
- Creates and maintains all electronic and hard-copy correspondence as requested by the Executive. Organize electronic files for easy access and review. Mails and tracks letters and packages as needed. Handles messages and correspondence (with voice mail, e-mail, and regular postal mail).
- Handles incoming and outgoing telephone calls diplomatically, efficiently, and effectively with the highest degree of professionalism.
- Complete organization of all meetings, special events, and luncheons, including reserving conference rooms; technical support, arranging for catering, special events, and working luncheons.
- Complete registrations to attend conferences and presentations for Executive(s) and department(s) as requested. Handling of all details relating to conferences or off-site meetings.
- Organize and analyze information; cross-check and validate information for accuracy.
- Prepares all PowerPoint presentations and any other documents needed for conferences and meetings.
- Obtains flight options, books flights, hotel, registrations, car rental, shuttle service, car service, and preparation of travel file to include all details of travel, locations, and times of meetings, directions, and maps, as well as discussion materials. Ability to professionally negotiate discounted rates with hotels when appropriate.
- Handles all company-related expenses in a timely manner to ensure proper reimbursement.
- Write and edit documents as requested.
- Prepare written reports and communication to internal and external business partners.
- Maintain scheduling and task management with systems in place to ensure timely completion of projects; maintain follow-up on all electronic and written correspondence.
- When requested, provide administrative support to other administrative assistants and departments as necessary. Some cross-training may be required.
- Project management duties as assigned.
- Document Preparation - Assist with drafting, transcribing, proofreading, and formatting a variety of legal documents. Type letters and perform legal dictation as requested.
- Signing Preparation - Print final versions of documents for attorney review prior to client signature. Prepare final client binders with executed client documents and ready binders for delivery.
- Legal File Maintenance - Open legal files. Maintain electronic case files and ensure they are up to date at all times. Scan executed versions of documents and place them into appropriate electronic files.
- Calendaring - Maintain attorneys’ calendars and assist with scheduling meetings and signings
- Position requires excellent written and verbal communication, organizational, and interpersonal skills.
- In addition, an extensive knowledge of computer software applications, including all products in the Microsoft Office Suite, spreadsheets and database management is required (as well as the requirements listed below).
- Must be able to use sound judgment and discretion and must demonstrate professionalism and initiative to drive organizational processes.
- Must be able to work independently with minimum supervision while being adaptable and versatile in a constantly evolving and competitive business.
- Must be able to initiate and complete projects independently, accurately and often under deadline pressure
- Must have the ability to process, prioritize, assign and follow-up on requests.
- Must be reliable and proactive and maintain attention to detail, follow-through, organizational and prioritization skills with excellent grammar and proofreading skills.
- Must be a team player with the ability to interact with all levels of management and staff and manage multiple deadline expectations effectively.
- Must have the ability to exercise considerable tact and discretion when dealing with sensitive issues and confidential information.
- The ability to maintain the highest level of confidentiality is essential.
- Proficient knowledge of Microsoft Office (typing speed of 65 wpm), Excel, Outlook, and PowerPoint are required, as well as knowledge of Google Suite.
- Knowledge and use of audio and/or visual conferencing software a plus.
- Strong proficiency in Excel, using spreadsheets and databases is required, along with strong writing skills.
The firm has multiple offices in the US employing the best technology, processes and people, for the express purpose of providing excellent service and results for clients. We would love to consider how we can work together!
Job Summary
Full Time
Building Construction
$77k-98k (estimate)
05/22/2024
05/29/2024
law-co.com
WICHITA, KS
200 - 500
1959
RICHARD KERSCHEN
$50M - $200M
Building Construction
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About Law
Our foundation has been based on the hard work, dedication and talents of our employees, many of whom have spent the majority of their work-life calling The Law Company home. The Law Company is an employee-owned company that has been providing construction services throughout Kansas and in over 40 states since 1959. We remain steadfast in our commitment to our clients, some of whom we can proudly say we have served for over 60 years.
The job skills required for Executive Assistant include Administrative Support, Scheduling, Presentation, Microsoft Office, PowerPoint, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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