Position Overview: The Executive Assistant will play a critical role in ensuring the smooth functioning of our organization by managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks with efficiency and professionalism.

Responsibilities:

• Calendar Management:
• Coordinate and manage complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
• Anticipate scheduling conflicts and proactively resolve them to optimize the executives' time and productivity.
• Provide timely reminders and updates regarding upcoming meetings and events.
• Meeting Coordination and Support:
• Arrange and coordinate meetings, conferences, and special events, including venue selection, catering, travel arrangements, and logistics.
• Prepare meeting agendas, presentations, and supporting materials as needed.
• Attend meetings, take accurate minutes, and distribute meeting notes and action items to participants.
• Communication and Correspondence:
• Manage incoming communications, including phone calls, emails, and mail, and prioritize messages for urgent attention.
• Draft and edit correspondence, memos, reports, and other documents on behalf of the executives.
• Maintain professional and effective communication with internal and external stakeholders.
• Travel Arrangements:
• Coordinate domestic and international travel arrangements for executives, including booking flights, accommodations, ground transportation, and visa processing.
• Prepare detailed itineraries and travel packets, ensuring executives have all necessary information for seamless travel experiences.
• Monitor travel schedules and proactively address any changes or issues that may arise during travel.
• Administrative Support:
• Provide general administrative support to executives, including expense management, document preparation, filing, and record-keeping.
• Manage confidential information with discretion and professionalism, maintaining a high level of confidentiality at all times.
• Assist with special projects, research tasks, and other assignments as requested by executives.

Qualifications:

• Bachelor's degree or equivalent work experience preferred.
• Proven experience (3 years) as an executive assistant or administrative professional, preferably supporting C-level executives or senior management.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong attention to detail and accuracy in all work activities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Exceptional written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
• Discretion and tact in handling sensitive information and confidential matters.
• Ability to work independently with minimal supervision and as part of a team.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person