94 Office Assistant / Receptionist Jobs in Minneapolis, MN
Kaas Wilson Architects is Hiring an Office Assistant / Receptionist Near Minneapolis, MN
The Office Assistant is detail-oriented, professional, self-motivated, personable, articulate, and a team player. Kaas Wilson will consider both part-time and full-time applicants for this position. The Office Assistant will be an hourly team member based out of our Minnesota Office and is expected to be on-site for their role. Pay dependent on experience.
Direct Supervisor:
Chief Financial Officer
Duties/Responsibilities:
- Greet and direct visitors, clients, and callers.
- Handle mail, email, voice mail, and incoming/outgoing packages.
- Coordination of printing, binding, and delivery of project documents.
- Update tracking spreadsheets for shipping and courier needs to ensure proper billing.
- Keep premises orderly and supplies organized; coffee bars, food, and beverage coolers stocked.
- Monitor monthly expenditures for all office supplies to stay within the monthly budget allocation.
- Coordinate and manage appointments, meetings, lunches, and conference room schedules.
- Coordinate staff events and assist and prepare for client events as needed.
- Schedule office lunch and learns with vendors. Coordinate food and delivery; track dietary restrictions. Configure meetings for audio/visual needs. Document attendance and clean up meeting space.
- Oversee maintenance of office facilities and equipment.
- Provide administrative support for the leadership team as needed. Communicate daily check balances to appropriate parties.
- Assist in editing internal monthly newsletter(s).
- Assist Human Resources as team Culture Champion
Requirements
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management and prioritization skills, with a proven ability to meet deadlines and multi-task as needed.
- Ability to function well in a fast-paced environment.
- Ability to prioritize tasks and to delegate them when appropriate.
- 1-3 years relevant office administration experience, preference given to those with experience in an architecture, engineering, or construction office setting.
Job Summary
Full Time
$58k-79k (estimate)
05/05/2024
05/18/2024
kaaswilson.com
MINNEAPOLIS, MN
50 - 100
Private
TOM FEW
$10M - $50M
Wholesale
Related Companies
The following is the career advancement route for Office Assistant / Receptionist positions, which can be used as a reference in future career path planning. As an Office Assistant / Receptionist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant / Receptionist. You can explore the career advancement for an Office Assistant / Receptionist below and select your interested title to get hiring information.
