Description

Job Summary:

The Office Assistant is detail-oriented, professional, self-motivated, personable, articulate, and a team player. Kaas Wilson will consider both part-time and full-time applicants for this position. The Office Assistant will be an hourly team member based out of our Minnesota Office and is expected to be on-site for their role. Pay dependent on experience.

Direct Supervisor:

Chief Financial Officer

Duties/Responsibilities:

• Greet and direct visitors, clients, and callers.
• Handle mail, email, voice mail, and incoming/outgoing packages.
• Coordination of printing, binding, and delivery of project documents.
• Update tracking spreadsheets for shipping and courier needs to ensure proper billing.
• Keep premises orderly and supplies organized; coffee bars, food, and beverage coolers stocked.
• Monitor monthly expenditures for all office supplies to stay within the monthly budget allocation.
• Coordinate and manage appointments, meetings, lunches, and conference room schedules. 
• Coordinate staff events and assist and prepare for client events as needed.
• Schedule office lunch and learns with vendors. Coordinate food and delivery; track dietary restrictions. Configure meetings for audio/visual needs. Document attendance and clean up meeting space.
• Oversee maintenance of office facilities and equipment.
• Provide administrative support for the leadership team as needed. Communicate daily check balances to appropriate parties.
• Assist in editing internal monthly newsletter(s).
• Assist Human Resources as team Culture Champion

Requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management and prioritization skills, with a proven ability to meet deadlines and multi-task as needed.
• Ability to function well in a fast-paced environment.
• Ability to prioritize tasks and to delegate them when appropriate.

Education and Experience:

• 1-3 years relevant office administration experience, preference given to those with experience in an architecture, engineering, or construction office setting.