The International WELL Building Institute™ (IWBI™) is seeking a professional and detail-oriented Executive Assistant to support multiple leaders within the organization. The Executive Assistant will provide primary support and will provide general calendar/schedule management, travel arrangements, communication and coordination with clients, partners and employees, and other duties/tasks as required.

Note the preferred locations for this position are New York, NY or Washington, DC - however we will consider remote in other locations for the right candidate. Ability to work regular business hours (9am – 6pm ET) in the Eastern time zone required.

Responsibilities:

• Calendar Management including responding to requests, confirming times and locations, setting up conference calls, Zoom calls, etc.
• Travel arrangements including ground and air travel, hotels, coordinating & acquiring travel visas when needed for international travel
• Coordinate cross-team collaborative efforts to aid in project movement to completion
• Coordinate speaking engagements, conference registrations, and press engagements
• Coordinate social functions such as Executive attendance at internal and external events
• Maintain all relevant files and documents
• Review correspondence as needed and generally make sure that Executives are made aware of all important incoming information
• Prepare and review multiple expense reports for approval
• Keep and organize minutes of meetings
• Other ad hoc duties and requests as assigned

Candidate Profile & Prerequisites:

• Experience in an administrative support role in a fast-paced setting
• Great listener
• Efficiency with your time – know how to prioritize
• Patience and perceptiveness. Even though you move at the speed of light, you understand that not everyone else does.
• Experience and interest in constantly improving systems, processes and methods
• Creativity – there’s always a way; sometimes we just haven’t found it yet
• Experience and comfort with G Suite, MS Office (Excel, Word etc.), Slack, Asana, and Dropbox

Compensation:  Salary for this position is competitive and commensurate with prior experience. A comprehensive benefits package is included for full-time employees.

IWBI is proud to be an equal opportunity employer.

We are committed to providing an inclusive work environment that inspires, respects and supports all individuals. Individuals are selected based solely upon their qualifications for this position and without regard to the applicant’s race, color, ethnic or national origin, religion, creed, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, marital or partnership status, citizenship or alienage status, veteran status, whether children are, may be or would be residing with a person, or any other characteristic protected by law.

About The International WELL Building Institute™

The International WELL Building Institute™ (IWBI™) is leading the global movement to transform our buildings and communities in ways that help people thrive. IWBI delivers the cutting-edge WELL Building Standard™, the leading global rating system and the first to be focused exclusively on the ways that buildings, and everything in them, can improve our comfort, drive better choices, and generally enhance, not compromise, our health and wellness.

WELL v2 is a recently launched version of its popular WELL Building Standard, and the WELL Community Standard™ pilot is a district scale rating system that sets a new global benchmark for healthy communities. IWBI mobilizes the global wellness community through management of the WELL AP™ credential, convenes a global network of organizations through IWBI membership, pursues applicable research, develops educational resources, and advocates for policies that promote health and wellness everywhere.

IWBI was featured on Fast Company's World's Most Innovative Companies list in 2019.