INLAND BEHAVIORAL AND HEALTH SERVICES

$21.75 - $22.45/hour, non-exempt
Administrative Assistant

JOB DESCRIPTION

The Administrative Assistant is responsible for providing a variety of clerical and general services to support the CEO and Special Projects Manager. Under the supervision of the Special Projects Manager, the Administrative Assistant will be responsible for coordinating a full range of moderate to complex clerical and general administrative support assistance for the successful project facilitation of a variety of activities, programs, and initiatives for Inland Behavioral and Health Services, Inc. Responsibilities may vary from one project to another when participating in various projects within the organization. This position is characterized by a high degree of confidentiality and independent action required in the performance of daily duties as directed by the CEO and Special Projects Manager.

RESONSIBILITIES AND DUTIES

Typical responsibilities and duties of the Administrative Assistant position include, but are not limited to:

• Provide clerical and administrative support to the CEO and Special Projects Manager
• General duties such as filing, copying, mailings, and composing basic correspondence, including e-mails, running reports, etc.
• Assist with arranging and coordinating meetings, interviews, trainings, and events
• Coordinate executive office activities
• Collect, review, and organize client data
• Create and maintain electronic data such as spreadsheets, databases, etc.
• Identify potential problems and solutions through data analysis
• Support programs and projects by researching and consolidating information from various data sources / systems
• Assist in documenting project phases and creating summary reports for Special Projects Manager
• Familiarity with risk management and quality improvement
• Other duties as assigned

MINIMUM QUALIFICATIONS

Bachelor’s Degree in Healthcare Management, Business Management, or a related field. Working knowledge of office systems and ability to use a broader range of technology, systems, and software packages such as Microsoft Office. A successful candidate will have solid organization skills, including multitasking and time-management. Must have skills in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve organization objectives.

Demonstrate strong communication skills, written and verbal, and actively work to build positive relationships with staff, patients, and other internal and external individuals.

DESIRED QUALIFICATIONS

Bilingual in English/Spanish.

ESSENTIAL FUNCTIONS

Must be able to read and understand the organization’s policies and procedures and those of regulatory agencies. Must be detail-oriented and able to multi-task in a busy and sometimes stressful work environment. Must be able to communicate effectively with all levels of professionals. Must feel comfortable interacting with the public. Must have computer and typing skills relevant to duties.

90-day temp-to-hire; must be COVID vaccinated

Job Type: Full-time

Pay: $21.75 - $22.45 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• San Bernardino, CA 92401: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location