Job No: 521459
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Part Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:
This position will provide administrative support to the Palm Desert Department of Nursing, answering inquiries for all nursing programs, assisting with department events. Incumbent will provide assistance with student compliance and clinical onboarding.
Major duties and responsibilities
Student Support
The incumbent will answer all inquiries for all nursing programs. The incumbent will assist the department ASC in coordinating the department events. Assist with student permitting and registration, and removing registration holds when necessary. Incumbent will collect and file student academic and faculty documents in the nursing programs as directed by the Nursing Chair and/or program directors. Incumbent will provide administrative support to the nursing programs as directed by the Nursing Chair and/or program directors. Incumbent will maintain student files. Incumbent will maintain various accreditation and regulatory body documents as directed by Nursing Chair and/or program director.
Nursing Department Support
Incumbent will assist with on campus events held throughout the year at PD campus. Incumbent will manage mail pick up and distribution, copier, reserve rooms for meetings and final evaluations, submit duplicating requests, order textbooks, collect and archive class syllabi, collect and post faculty office hours, distribute pay warrants, act as secretarial meeting minute taker for department committees, type forms, letters and memos, and performing other clerical duties as assigned. Incumbent will assist department with keeping listservs current, removing graduating class twice a year, input new students as needed. Maintain alumni listservs. The incumbent will travel to SB campus as needed.
Palm Desert Campus Compliance Process
The incumbent will provide support to Assistant Program Director/ department with student compliance and clinical onboarding by entering data from the compliance tracker into excel/database; verify completion of student compliance forms, assist with clinical attestation forms, check for expired compliance documents.
Minimum Qualifications: Required Education and Experience

• High School diploma or its equivalent AND two years of experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Fluency in using standard office software packages.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Preferred Qualifications

• Knowledge of PeopleSoft or similar enterprise-wide application, Microsoft Suite, Qualtrics, Google Drive, compliance management system is desirable.
• Minimum associates degree minimum.
• Minimum three (2) years of previous work experience in higher education.
• Applicants demonstrate initiative in the workplace.

Compensation and Benefits
Anticipated Hiring Range: $1669 - $1800 per month (This is based on part time hours at 20 hours per week)
Classification Salary Range: $3,338 - $4,913 per month (This would be based on full time hours)
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Part time/Non-Exempt/Temporary (up to one year with the possibility of further renewal)
Schedule: Monday - Friday 8:00am - 12:00pm
The application deadline is May 2, 2023.
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
COVID-19 Vaccination
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act