Administrative Assistant/ICDFR (UEC)
Job no: 534665
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Child/Youth Education and Development, Temporary, Full Time, On-site (work in-person at business location)
About University Enterprises Corporation at CSUSB
(This is not a state position)
University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.
Position Summary
Temporary, Full Time Non-Exempt, Benefited position through June 30, 2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).
Salary: $3,300.00-$3,600.00 per month
Location: San Bernardino, CA
Program Summary: The mission of ICDFR is to serve the needs of children and families in the local region through applied research, education, and service. Currently, our faculty oversee active funded partnerships with First 5, San Bernardino County Schools, SBC Foster Youth Services, SBC Homeless Youth Services, and the Department of Education. CSUSB is a Hispanic Serving Institution with approximately 80% first-generation college students. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving a diverse student population are strongly encouraged to apply. We are particularly interested in receiving applications from women and members of historically underrepresented groups.
Work Schedule
40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 4:30PM. Some nights and weekends may be required.
First Review Deadline
This position will remain open until filled.
Typical Activities
The Administrative Support Assistant (ASA) is responsible for the facilitation and execution of administrative activities and procedures of the central ICDFR office. Responsibilities range from fielding inquiries to performing various clerical tasks.

• Answer telephones, take messages, and provide general and accurate information.
• Manage centralized ICDFR calendar.
• Perform general office duties, such as ordering supplies, maintaining records management, performing basic bookkeeping work, and running errands on campus and in the community.
• Greet and direct visitors and/or prospective clients to the appropriate office.
• Create and distribute correspondence relevant to the organization, project, or program.
• Assist with administrative preparation and attend monthly ICDFR meetings.
• File and retrieve documents, records, and reports.

Events
The Administrative Support Assistant is responsible for supporting ICDFR's mission and objectives by organizing and facilitating ICDFR sponsored and/or hosted events.

• Assist Director/EDO in coordinating event dates and target audience.
• Coordinate with the appropriate on-campus department(s) to schedule time and location, ensure proper layout of space, equipment.
• Coordinate parking passes for off-campus attendees.
• Arrange catering for hosted/sponsored events.
• Direct student assistants and volunteers in checking in guests for hosted/sponsored events.

Webinar Support
The Administrative Support Assistant is responsible for supporting ICDFR's mission and objectives by coordinating and promoting ICDFR webinars.

• Coordinate with EDO in obtaining content for social media platforms and scheduling dates for webinar series.
• Correspond with keynote speaker to collect webinar information, provide templates, and obtain final PowerPoint.
• Coordinate with faculty member(s) if extra credit is offered for ICDFR event/webinars.
• Generate registration report for webinar event.

Additional Tasks

• Represent ICDFR at community conferences, occasionally.
• Attend weekly meetings with Director and central operations team.
• Record and distribute meeting minutes.

Minimum Qualifications

• Education: High School Diploma or equivalent.
• Experience: One-year general office experience
• Other: Basic knowledge of Microsoft Office

Preferred Qualifications

• Some college preferred.

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER
University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
EEO AA Policy Statement
Employment of Individuals with Disabilities and Protected Veterans
Supplemental Information
UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
Advertised: Dec 15 2023 Pacific Standard Time
Applications close: