Cal Poly Humboldt Sponsored Programs Foundation
Job Announcement

This is not a state position

Job Title: Administrative Support Assistant

Wage: $18 per hour; Full-Time, Non-Exempt, 12-month position. Job offers a competitive benefits
package including group health, dental, vision, and retirement. Continuing appointment is dependent
upon performance, department need, and funding.

Project Name: CalSWEC

Supervisor: Chair of the Department of Social Work

General Description: The position is responsible for providing administrative and clerical support for the
Social Work Department’s externally funded grants and contracts. The person in this position works
collaboratively with the CalSWEC Project Coordinators, CalSWEC Programs Administrative Support
Coordinator, the Department Coordinator, and the MSW/Field Administrative Support Assistant. The
position also supports staff and faculty in the Department of Social Work in relation to grants/contracts
and work with the College of e-Learning, Extended Education, & Global Engagement, the College of
Professional Studies, Cal Poly Humboldt Sponsored Programs Foundation staff, Student Financial
Services, other university units, and UC Berkeley’s California Social Work Education Center
(CalSWEC). Additionally, this person works directly with student recipients of Title IV-E Child Welfare
(BASW, MSW, and Pathway Program) and other stipends, monitors contracts with community agencies,
and communicates with administrative staff at CalSWEC.

Duties and Responsibilities: Performance of varied administrative support duties including, but not
limited to the following:

• In coordination with CalSWEC Project Coordinators and Administrative Support Coordinator,

• Track and manage student expenses, fiscal activities, and other data related to contracts and

• Support Administrative Support Coordinator in various capacities, including but not limited to:

• In coordination with the CalSWEC Project Coordinators, disperse information about the program to

• Assist CalSWEC Project Coordinators to prepare for student interviews, produce applicant

• Assist CalSWEC staff and faculty with arranging meetings, preparation and organization of

• Maintain relationships/coordinate within the Social Work department, across departments and with

• Assist CalSWEC Programs Project Investigator and Project Coordinators with curriculum

• Attend staff/department meetings as needed;
• Assist with student, staff, and faculty hiring paperwork, travel arrangements, reimbursements, and

timesheets. Assisting with duties such as travel advance requests, travel reimbursements, other
expenses, timesheets/payroll, and deliver to appropriate Cal Poly Humboldt office; completing
hiring paperwork, etc.;

• Support department efforts at marketing, recruitment, and public relations;

Minimum Qualifications: Education and Experience: Equivalent to one year of experience in general
administrative support work. Bachelor’s degree is equivalent to six months of experience.

Knowledge, Abilities, and Specialized Skills: Ability to prepare accurate data and reports. Ability to
work under supervision and take direction for projects. Strong interpersonal skills for relating to students,
program faculty and staff, and community partners.

Experience operating personal computers, including Word and Excel program software. Must possess
excellent written and oral communication skills, particularly with email and other electronic
communication standards; solid foundation in English grammar, spelling, punctuation; general
knowledge of office methods and practices. Good telephone skills and ability to get along with diverse
groups. Knowledge of office management policies, methods and procedures. An ability to learn office
technology systems; basic knowledge of applicable university infrastructure, policies, and procedures;
ability to identify and solve standard problems and refer more complex problems to appropriate staff;
ability to perform basic arithmetic functions, demonstrate fundamental writing and presentation skills and
effectively communicate standard information; ability to respond to routine inquiries and explain
standard policies and procedures to others.

Must have the ability to establish and maintain cooperative working relationships with fellow
employees and other campus staff, faculty and students. Must be self-motivated, detail oriented and
reliable; ability to initiate, coordinate and implement multiple projects, determine relative importance of
each, set respective deadlines, adjust priorities to changing needs in the office and complete projects
accordingly. Demonstrated ability to work independently, prioritize work assignments, exercise
appropriate judgment, discretion, and initiative in performing complex policies and procedures.
Demonstrated ability to work in a team and in close quarters with other staff and remain calm when
interacting with the public.

Preferred Qualifications: Familiarity with Cal Poly Humboldt programs, policies and procedures.

Experience with PeopleSoft. Familiarity with Distributed Learning programs. Experience working in an
educational setting with a diverse student population. Experience with and/or knowledge of human
service or social service settings.

Application Instructions:
Qualified applicants should submit the following items via email to Carrie Cline, CalSWEC Programs
Administrative Support Coordinator, at carrie.cline@humboldt.edu.

1. Résumé/CV
2. Cover letter
3. Three professional references
4. Cal Poly Humboldt SPF Employee Information Form for
Applicants

If you have any questions regarding this position email Jeff McKay, CalSWEC Title IV-E Child Welfare
Training Program Coordinator, at jwm362@humboldt.edu

Application review date: Friday, July 28, 2023 Open until filled.

Cal Poly Humboldt Sponsored Programs Foundation is an Affirmative Action/Equal Opportunity
Employer. We consider qualified applicants for employment without regard to race, religion, color,
national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic
information, medical condition, disability, marital status, protected veteran status, or any other legally
protected status. More information about Cal Poly Humboldt SPF’s Equal Employment Opportunity
hiring can be found here.

For assistance with the application process, please submit an Accommodation Request Form which can be
found here or call the SPF Front Office at (707) 826-5169.

A background check (including a criminal records check) must be completed satisfactorily before any
candidate can be offered this position within Cal Poly Humboldt SPF. Failure to satisfactorily complete
the background check may affect the application status of applicants or continued employment of current
Cal Poly Humboldt SPF employees who apply for this position.