J ob Opening: Administrative Assistant
Applications due by Wednesday, May 1, 2024 at 5 pm (Pacific)

The Schatz Energy Research Center at Cal Poly Humboldt seeks an

Administrative Assistant to join our team. This position is expected to start

in June 2024. The exact start date is negotiable.

We work in a hybrid environment that supports flexibility and connection.

Our team members currently have the option to work onsite or alternate

between working remotely and at least 40% onsite at the Schatz Center.

During the initial onboarding period, the selected candidate could

telecommute, but ultimately will need to live within commuting distance of

the Schatz Center. We welcome applications from everyone who is legally

authorized to work in the United States.

Who we are and what we do
Since 1989, the Schatz Center has been a leader in applied research and project development for clean

and renewable energy. Our current portfolio includes microgrid development, sustainable

transportation design, carbon life cycle analysis, solar product testing, offshore wind feasibility studies,

and planning and policy for clean energy access around the globe.

We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community

forest and 11 miles of trails begin one block away — and we are within biking distance of California’s

second largest inland bay and the Pacific Ocean.

A s residents of a rural coastal community, we are keenly aware of our social and environmental

responsibilities. We are committed to increasing energy access and resilience for communities

worldwide — and do so through clean and renewable design that reduces climate change and restores

environmental and human health.

Our organizational commitments
Our Vision
The Schatz Center envisions a healthy planet with thriving, equitable, resilient communities powered by

clean energy.

Our Purpose
Our team is committed to addressing climate change and improving human and ecosystem health

through work that supports clean energy, climate-resilience, equity, and justice. Our work includes:

• R esearch and development – we do applied research focused on energy and environmental

• Technology deployment – we design, integrate, build, t est, and operate innovative, renewable,

• Collaboration – we work with public and private partners i ncluding Tribal Nations, communities,

i mplement innovative solutions locally and internationally.

• Education and Training – we support learning that provides practical, hands-on experience for

Our Values
We value:

• Kindness:Treating people and the planet with care a nd respect through acts of inclusion,

• Integrity : Approaching one another and our interdisciplinary research with curiosity,

• Equity, Diversity, and Inclusion : Providing a nourishing and rewarding environment for Center

to identify and remove barriers to ensure opportunities to thrive.

• J ustice:Working to advance racial justice, gender equality and women’s empowerment,

• Teamwork and Collaboration : Supporting internal and external community building and

from our colleagues, collaborators, community partners, and the public to advance

understanding.

• Effectiveness : Using our technical, scientific, and policy expertise to do good work that makes a

Job summary
T he main responsibilities of the Administrative Assistant position are to provide general office and

administrative support for the Center. These activities include coordinating purchasing, processing

requests for payments, light bookkeeping and data entry, making travel arrangements, and other duties

as assigned. Day to day work is initially performed with direct supervision and detailed instructions

changing to an occasional review as more independence is achieved. Policies and procedures are

regularly referenced and applied. This position will need to be able to work comfortably with a variety

of people in other departments on campus, including the CPH Sponsored Programs Foundation,

Accounts Payable, and Procurement, as well as with external entities. This position is supervised by the

Office Manager.

• Process incoming and outgoing campus mail; maintain Schatz Center office email
• Coordinate purchasing
• Prepare and process requests for payments
• Perform light bookkeeping including data entry and monthly reconciliation
• Maintain standard and electronic records and files and recordkeeping systems
• Order and maintain office supplies
• Assist with recruitment, project appointments, and payroll entry
• Prepare staff meeting agendas, compile, and file weekly staff meeting notes
• Assist with travel arrangements and review travel expense claim forms
• Assist with maintaining office guidelines and procedures
• Train staff on administrative procedures, including purchasing, travel, and others, as needed
• Maintain staff schedules and office calendars
• Coordinate assets tracking
• Assist with special meeting and event coordination
• All other duties as assigned

Qualifications
Minimum qualifications
Educa�on and Experience

• Any combination of education, training, and experience that would provide the required

a high school diploma, technical/vocational program, or their equivalent, and at least one year

of relevant administrative experience.

including vendors and governmental agencies

Desirable experience or training
The following are welcome, but are not required to be eligible for this position.

Important note: This vacancy announcement includes both (a) minimum qualifications as well as (b)

desirable experience or training. Research shows that many women and people of color, in particular,

feel that they have to have 100% of both required and desired skills and experience before applying for

a new job. We want to reiterate that the additional welcome experience and training options listed

above are not required to apply for a posi�on on our team . If you meet the minimum qualifications, we
encourage you to apply.

Compensation and benefits
Compensation and term
This is a three-quarter time position, with a minimum term of one year. Employee continuation is

anticipated, contingent on funding, workload, and performance.

The hourly (non-exempt) wage range is between $23.13 and $28.12, depending on skills and

experience. Cost of living adjustments are made annually in July.

Advancement
Advancement in step may occur at a frequency of at least every two years. Step raises outside this

interval may also be granted for employee achievements such as professional licensure or completing a

graduate degree. Advancement in category is based on criteria including experience, a strong

performance record, and an increase in responsibility.

Insurance
Medical, dental, vision, and life insurance are available for employees and dependents.

Paid leave is also provided for voting and jury duty, and programs are available for pregnancy, disability,

and family medical leave.

R etirement
Beginning at one year of service, employer contributions of 10% of employee gross wages are made to

a 403(b) employer-paid retirement investment plan.

Additional benefit information
F or additional information on leave accruals, insurance, and other benefits, view the Cal Poly Humboldt

Sponsored Programs Personnel Manual at:

https://research.humboldt.edu/responsibilities-compliance/research-and-institutional-policies .

Please note that this is not a Cal Poly Humboldt (California State University) position.

How to apply
Deadline
All application materials must be received by 5 pm Pacific Time (US) on May 1, 2024.

Materials
Applicants must submit the following via email to schatzenergy@humboldt.edu :

• A formal letter of application (cover letter), attention: “AA Hiring Committee”
• A resume

• a maximum of 3 pages is preferred, however we encourage you to include all relevant

Criteria for Prior Education and Experience .

• please include timebase (hours per week or month) information for experience and/or

• Contact information for 3 references

• A Cal Poly Humboldt Sponsored Progams Foundation Employee Information Form for Applicants

https://forms.humboldt.edu/spf-self-identification-form-job-applicants-eif-pre-offer

• Fill in Submission Email/Contact as follows: Name = Schatz Energy Research Center,

Please include in your email how you learned about this vacancy.

Additional materials may be required from candidates invited to interview.

Affirmative action & equal opportunity
The Schatz Center operates under the Cal Poly Humboldt Sponsored Programs Foundation (CPHSPF), an

Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment

without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity,

gender expression, sexual orientation, genetic information, medical condition, disability, marital status,

p rotected veteran status, or any other legally protected status. More information about SPF’s Equal

E mployment Opportunity hiring can be found at: https://research.humboldt.edu/employment/hiring.

the Compliance Support Coordinator at (707) 826-5169.

https://forms.humboldt.edu/spf-accomodation-request-form

• L earn more about our employment opportunities at schatzcenter.org/jobs .
• For additional information, please email schatzenergy@humboldt.edu or call (707) 826-4345.