Cal Poly Humboldt Sponsored Programs Foundation
Job Announcement

This is not a state position and subject to grant funding.

Job Title: TRIO Educational Talent Search Office Coordinator

Wage: $18.00-$23.00 per hour, depending on experience.

Both Part-Time and Full-Time positions are open. This is a Non-Exempt, 12-month position.
For eligible positions, the job offers a competitive benefits package, including group health,
dental, vision, and retirement (after one year of service with 1,000 hours in that year).
The schedule is between 20–40 hours per week, Monday through Friday, with varied
schedules/occasional weekend and evening hours. Part-time applications will be considered.

Project Name: Talent Search 21-26

Supervisor: Rose Francia, Talent Search Director

POSITION SUMMARY
Reporting to the Director of Educational Talent Search (ETS), the ETS Office Coordinator (OC)
provides administrative support services for the ETS program and special events and including, but
not limited to, TRIO Ambassador programming, TRIO College Tour, TRIO Summer Programming,
TRIO Winter Academy, TRIO family workshops, and staff meetings, retreats, and collaborations.
The ETS OC will update office policies and procedures, maintain confidential staff and participant
files, provide technical support to ETS staff, and is responsible for data entry and maintenance of
the electronic student data system (Blumen).

JOB FUNCTIONS
General Office Support Duties

• Answer telephone, retrieve voicemail and route messages
• Explain ETS program to callers and visitors
• Work collaboratively with staff to generate Talent Search communications, program

newsletters and college access events calendar with program participants, families, schools,
and community partners.

• Process incoming and outgoing mail and work with Marcom to ensure the best rate for bulk

• Track inventory of office supplies and order as needed
• Support supply orders and distribution for participant programming, including summer

• Navigate variety of portals, including Peoplesoft for program credit card reconciliation,

• Assist with recruitment and hiring paperwork and other documentation required in

• Process personnel and payroll documents including staff, student assistant, and special

• Perform data-entry and maintenance of the electronic student data system (Blumen)
• Manage DocuSign account for variety of ETS program needs, including application

• Review ETS student participant applications for completeness
• Enter new ETS participants and all subsequent participant data into Blumen database
• Log and track pending ETS student applications
• Process and maintain all ETS student participant files as required by federal grant

• Track participant registrations for ETS and Cal Poly Humboldt events
• Provide support in the event of an emergency to ETS academic advisors or tutors
• Place work study student assistant position advertisements on campus wide job boards and

telephone and network changes, additions, deletions, and directory updates. Assist with
maintenance of our in-house listservs, Google calendars, and Google Drive

• Update and maintain desk reference manual, policies, and procedures
• Other general office support duties as needed

MINIMUM QUALIFICATIONS

Application Instructions: To apply, submit the following to rmp107@humboldt.edu:
1. Resume
2. Cover Letter
3. Three professional references
4. SPF Self-Identification Form for Job Applicants

If you have any questions regarding this position call Raymie Poole at (707) 826-4791 or email at
rpm@humboldt.edu.

Application review date: Initial reviewMay 9th, 2024; positions open until filled

Cal Poly Humboldt Sponsored Programs Foundation is an Equal Opportunity/Affirmative Action
Employer. All qualified applicants will receive consideration for employment without regard to
race, color, religion, age, sex including sexual orientation and gender identity, national origin,
disability, protected Veteran Status, or any other legally protected status. More information about
Cal Poly Humboldt SPF’s Equal Employment Opportunity hiring can be found here.

SPF adheres to the policy of employment at will, which permits the employer or the employee to
end the employment relationship at any time, for any reason, with or without cause or notice as
permissible by law. No SPF representative other than the Executive Director may modify at-will
status and/or provide any special arrangement concerning terms or conditions of employment in an
individual case or generally and any such modification must be in a signed writing.

Maintaining eligibility to work in the United States is a condition of employment. Cal Poly
Humboldt Sponsored Programs Foundation does not sponsor visas for staff, management, or
temporary positions.

For assistance with the application process, please submit an Accommodation Request Form, which
can be found here or contact ADA Coordinator at 707.826.3626 or confidential fax at
707.826.3625. For more information regarding accommodation, you may also visit the Cal Poly
Humboldt Human Resources website at https://hraps.humboldt.edu/reasonable-accommodation .
Individuals in need of a telecommunications relay service may contact the California Relay Service
at 877.735.2929 TTY.

A background check (including a criminal records check) must be completed satisfactorily before
any candidate can be offered this position within Cal Poly Humboldt SPF. Failure to satisfactorily
complete the background check may affect the application status of applicants or continued
employment of current Humboldt SPF employees who apply for this position.