Description

Job Title: Parish Administrative Assistant/Development Assistant 

Organization: Holy Trinity Catholic Newman Center, Flagstaff, Arizona

Function: The Parish Administrative Assistant/Assistant Development contributes to the creation of a welcoming environment at Holy Trinity Catholic Newman Center, guiding students in discipleship growth and enhancing the Catholic identity as joyful witnesses on Northern Arizona University’s campus and the formation of a faith community which responds to the spiritual needs of the students.

Administrative Responsibilities:

• Coordinate and maintain an accurate calendar aligned with the Newman Center's mission.
• Attending staff and other meetings directed by the Chaplain or Chief Operations Officer.
• Manage incoming and outgoing mail, including payments and contributions.
• Maintain the Mass Record Book, print Mass Intentions, and keep the church foyer welcoming.
• Assist with the Safe Environment Training (as a trainer).
• Handle Sacramental certificates and update Sacrament record books.
• Assist in money counting for Sunday collections (as needed).

Development Duties:

• Assist in coordinating/hosting retreats, functions, and social events.
• Support mailings, phone calls, and database maintenance.
• Contribute to writing weekly emails, newsletters, and appeal letters.
• Collaborate on publications and marketing for donor outreach.

Formation:

• Support Exalt, Retreat Meetings, Newman Nights, and Lumberjack Awakening Retreats.
• Attending Sunday Mass at the Newman Center and important campus events (as needed).
• Be of assistance as needed for Lumberjack Awakening Retreat.

Qualifications:

• Proficiency in general office procedures, secretarial techniques, and record-keeping.
• Knowledge of Diocesan structure, activities, and Church affairs.
• Excellent verbal and written communication skills.
• Strong organizational abilities.
• Proficiency in Microsoft Office Applications and ability to learn new database, Shelby Membership and Shelby Giving.
• Ability to work independently and collaboratively in a team setting.
• Demonstrated professionalism and confidentiality.

Minimum Qualifications:

• Active practicing Roman Catholic in full communion with the Church.
• Articulate understanding of the Catholic faith and commitment to its mission.
• Associate degree, equivalent certificate or experience in ministry (preferred).

Additional Functions:

• Perform assigned tasks by the Pastor or Chief Operations Officer.
• Witness a joyful, Catholic life and pray for the Newman Center community.
• Foster relationships with students, staff, volunteers, and community members.
• Foster Divine Intimacy through daily prayer and Adoration.
• Witness a joyful, Catholic life and pray for the Newman Center community.
• Foster relationships with students, staff, volunteers, and community members.
• Foster Divine Intimacy through daily prayer and Adoration.

Physical Demands:

• Ability to bend or stand as necessary.
• Ability to lift 30 pounds.

Application Process:

To be considered for this role, please submit the following documents to Angela at angela@catholicjacks.org:

1. Cover Letter

2. Resume

3. Salary Requirements

4. Three References

If desired, applicants can request the complete job description.

Note: This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change at any time with or without notice.

We appreciate your interest in joining the Holy Trinity Catholic Newman Center community and look forward to reviewing your application.