Introduction: HI MSO is a private healthcare management company dedicated to the development and operational support for medical professionals and organizations.

Job Summary: We are seeking an Personal/Executive Assistant to work directly under the CEO/Dr. of our Practice. This person will be expected to perform a variety of tasks, managing schedules, and ability to handle urgent matters with poise. The ideal candidate will possess the following skills; communication, leadership, problem solving orientation, trust, flexibility and a positive attitude.

Responsibilities:

• Ability to drive our CEO/Dr. to and from clinics located in Irvine, Alhambra, LA, and Corona using company vehicle

• Calendar management, both business and personal

• Write, draft, and edit emails

• Organize meetings and schedule appointments

• Coordinate weekly builder lunches/calls for the CEO

• Send daily reminders to all staff

• Organize catering when applicable

• Conduct light travel arrangements

• Effectively communicate at all levels both internal and external

• Perform miscellaneous job duties related to position

• Ability to shift priorities and direction at a moment’s notice

Minimum Qualifications:

• High school diploma

• Excellent driving record and current valid CA Driver’s License

• Proficient knowledge of MS Office (Word, Excel, Powerpoint)

• Proficiency with office equipment (deskphones, printers, copiers, scanners)

• Ability to follow written and verbal instructions

• Excellent organizational skills

• Strong attention to detail and problem-solving skills

• Effective time management skills

• Positive, helpful, ‘can do’ attitude

• Respect for confidentiality and discretion

• Multi-tasker, able to take initiative and stay on task

Preferred Qualifications:

• 2 years of experience in related personal assistant/ executive assistant positions

Job Type: Full-time

Pay: From $65,650.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Education:

• High school or equivalent (Preferred)

Experience:

• Personal assistant: 2 years (Preferred)

Willingness to travel:

• 100% (Required)

Work Location: On the road