POSITION TITLE: Administrative Assistant

POSITION SUMMARY

HeadQuarters Kansas is searching for a part-time Administrative Assistant for temporary needs. The Administrative Assistant will supervised by the Director of Operations and support daily administrative and receptionist duties. The primary function of this position is to assist in day-to-day operations of the office by doing tasks such as fielding inquiries, checking the mail, coordinating schedules, and providing task assistance for the admin team. Expected work hours are Monday-Friday between the hours of 8AM-5PM.

REQUIRED QUALIFICATIONS & SKILLS

• High School degree, or equivalent
• Familiarity with Microsoft Office and/or Google Suite software
• Proficiency in English language skills, written and oral
• Experience indicating excellent customer service skills
• Quality written and verbal communication skills for the purpose of documentation and effective communication with colleagues
• Must pass State & Federal criminal background checks

PREFERRED QUALIFICATIONS & SKILLS

• Relevant work experience
• General understanding of bookkeeping processes

ESSENTIAL DUTIES

• Administrative duties for the organization such as scheduling, checking mail, etc.
• Receptionist responsibilities such as greeting office visitors and fielding external communications via email & Admin Line
• Office supply inventory and organization support
• Assist with office logistics and day-to-day operational needs
• Promotes healthy relationships & boundaries, ethical practice, and a kind demeanor in the workplace and as a representative of the organization in public
• Effective strategies for managing compassion fatigue and symptoms of burnout, along with a willingness to seek supervision and support from the organization
• Completes other duties as assigned

AGENCY EXPECTATIONS

• Professionalism: quality, accuracy, meet important deadlines, efficiency, creativity of work, knowledge, and skill level
• Skills: identify and prioritize salient issues and delegate tasks; ability to inspire confidence; negotiating skills; creative problem solving
• Attitude: pride and enthusiasm toward the mission of Kansas Suicide Prevention HQ and suicide prevention
• Communication: keeping other staff or providers informed, communicating appropriately with others, listening well, speaking publicly to individuals and groups
• Teamwork: maintain a positive attitude and strong relationships toward staff and the community; adaptability to change; receive and give constructive criticism
• JobKnowledge: Technical and industry specific knowledge, training,jobcompetence and willingness to learn; self-development.
• Initiative: originality of ideas, assertiveness, and alertness to possibilities for improvement, self-starting, prioritization of initiatives
• Dependability: punctuality, preparation, organization, ability to follow instructions, and willingness ask questions

DIVERSITY, EQUITY, INCLUSION & BELONGING 

It is the intention of HeadQuarters Kansas to create and foster a diverse and inclusive work environment. We are an equal opportunity employer. All applicants will receive employment consideration without discrimination toward race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

COMPENSATION & BENEFITS 

• Part-time, 15 hours/week
• Access to a 401k
• EAP Program 
• $75 monthly cell phone stipend

We will begin reviewing applicants March 13 job will be closed when filled.