Do you excel at administrative functions and possess a polished welcoming receptionist presence? This DC association is seeking a professional with at least two years of experience in a blended capacity of supporting administrative tasks, front desk responsibilities, general office/operational duties and ad hoc projects across a busy team. As the Administrative Assistant, you are responsible for managing the first interaction between this association and its members and the general public with a warm, professional demeanor. If you are adaptable to changing priorities, have previous scheduling experience and a keen eye for detail, send in your resume today!

About the Job:

• Communicate with guests, external contacts and the general public to assist with inquiries, requests, and scheduling matters in-person, over the phone and email using strong professionalism.
• Keep an organized office space, monitoring office supplies and inventory, and general operational needs.
• Coordinate and prepare conference rooms and manage busy conference room calendars.
• Maintain calendars and scheduling needs for the team; schedule in-person and virtual meetings and appointments.
• Liaise with the administrative support team to facilitate communication and coordinate projects in a deadline-driven environment.
• Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
• Provide administrative and project support to the team and help out with special assignments as needed.
• Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
• Manage ad hoc office vendor relationships and client contact database.

About the Culture:

• Offers paid overtime and free parking.
• Provides health insurance that is 100% employer paid.

About You:

• Welcoming. A minimum of two (2) years of experience in white-glove hospitality, or similar administrative role, Bachelor’s degree in hand.
• Exceeds expectations. Always aiming to deliver exceptional support when needed.
• Professional. You will make a great impression representing the association to the public and you know how to compose professional business emails and letters.
• Versatile. You enjoy taking on differing responsibilities and multitasking.
• Personable. You deliver on your projects using quality customer service to internal and external contacts.
• Computer savvy. You are confident across Word to add the fine touches to documents and create stellar work.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.