Position Title: Accounting Assistant

Strategic Business Unit:Support Services

Job Location:Gulf Shores, AL 

Labor Category:Non-Exempt, Hourly

Position Type:Full Time

SCOPE OF WORK

The Accounting Assistant is primarily responsible for providing accounting and administrative support in a variety of areas within the Accounting Department, including recording transactions, maintaining records and spreadsheets, processing incoming payments, paying invoices, researching errors, reconciling entries to general ledger, etc. Also responsible for interacting with internal staff and/or external vendors to answer basic accounting questions and resolve problems.

RESPONSIBILITIES

• Functions as key point of contact, handling incoming calls and email queries from vendors, customers, and internal staff, providing responses to basic questions and/or researching and correcting discrepancies.

• Maintains a variety of accounting records, reports, databases, and files, ensuring accuracy and confidentiality of information collected, entered and/or transmitted.

• Completes a variety of accounting processes including payments, invoices, purchase orders, check requests, bank deposits, department mail, etc.

• Reconciles basic general ledger and bank statements, identifying and preparing entries to correct discrepancies.

• Reviews and processes credit card statements and expense reports, ensuring proper approvals and coding to general ledger accounts.

• Reviews documentation and processes refunds.

• Follows up on and makes calls to solicit payment on aged accounts.

• Keeps up to date on standard general accounting principles to ensure proper processing of accounts in accordance with company policies and procedures.

• Meet and uphold A&R Hospitality’s Culture, Mission and Values.

• Completes other duties as assigned.

QUALIFICATIONS

• Associate's degree with emphasis in accounting or related field of study or equivalent relevant work experience in accounting required.

• Two (2) years related experience in accounting, accounts payable/receivable, and general ledger reconciliation.

• Computer proficiency in Microsoft Office software required.

• Experience with QuickBooks required.

• Highly organized and able to handle multiple deliverables at one time.

• Strong attention to detail and ability to effectively communicate with business partners and management regarding accounting related matters. 

• Ability to remain positive under pressure and to motivate team members with a focus on continual staff development.

• Individual must be a team player and be able to work independently.

• Self-Starting attitude.

• Problem Solving skills.

• High level of initiative.

• Must be willing and able to sign A&R Hospitality’s non-disclosure and non-compete agreements. 

WORKING CONDITIONS

• Regularly required to operate a variety of automated office machines which includes a computer, printer, facsimile machine, copy machine, calculator, telephone, etc. 

• Must be able to use body members to work, move or carry objects or materials. 

• Must be able to exert up to twenty pounds of force occasionally and up to ten pounds of force frequently. 

• Physical demand requirements are at levels of those for sedentary work. 

• Regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; and interact with staff, other organizations and the public.

A&R Group provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

To ensure equal employment opportunities to qualified individuals with a disability, A&R Group will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the business would result. Employees who may require a reasonable accommodation should contact the Human Resources Department to begin the ADA interactive process.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for the job.