ABOUT GALLANT

Gallant Therapeutics, a leader in veterinary regenerative medicine, is on a mission to bring transformational “off-the-shelf” stem cell therapies to pets everywhere treating the root cause of diseases. With five high value clinical stage programs in development, and a platform that is generating additional therapies, the company is positioned for their first FDA conditional approval in 2025, bringing a new class of therapies to animal health.

Gallant is a privately held company recently completed Series A financing and is backed by top venture capital firms BOLD Capital, Digitalis Ventures, and Hill Creek Partners. Our La Jolla, CA Corporate office also suuport onsite GMP manufacturing, and R&D.

We offer a competitive base salary, generous health benefits, stock compensation, PTO, pet friendly offices, and virtual work environment as needed. We are a tight, incredibly smart and passionate team, deeply committed to our vision to bring “off-the-shelf” stem cell therapies to pets worldwide.

POSITION SUMMARY: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the company and office/lab. The Administrative Assistant will support executives and employees through various of tasks related to organization, operations, and communication. This position will report to the Director of Finance & HR.

RESPONSIBILITIES:

• Plan, organize and schedule on-site and off-site appointments, meetings, and events for Gallant employees and vendors as requested.

• Maintain contact lists of employees and vendors.

• Answer and direct phone calls politely and professionally.

• Produce and distribute correspondence memos, letters, faxes, and forms via the appropriate line of communication.

• Assist in the preparation of regularly scheduled reports across departments.

• Develop and maintain a records filing system.

• Order office supplies and research needs and suppliers.

• Maintain office equipment.

• Book travel arrangements for Gallant employees for business related travel.

• Submit and reconcile expense reports for Gallant employees to support finance.

• Provide general support to Gallant corporate visitors.

• Act as the point of contact for internal and external vendors/clients as needed.

• Liaise with executive and senior employees to handle requests and queries

• Assist with invoicing for equipment, including filing of receipts and maintenance of equipment lists and files.

• Assist with inventory and stem cell banking kit building, and shipments.

• Coordinate off-site inventory for sales team.

• Coordinate shipping requests as requested by staff.

• Other projects as assigned

QUALIFICATIONS:

• Proven experience as an administrative assistant or office assistant, with at least 2 years of relevant experience preferred.

• Proficiency in MS Office Suite.

• Notary certification preferred (or willingness to obtain certification).

• Familiarity with contract management tools like Docusign, Expensify, Concur, etc.

• Associate degree or equivalent preferred; additional qualifications as an Administrative Assistant or Secretary a plus.

MOST IMPORTANT QUALITIES:

• Strong communication skills, both written and verbal

• Easily adapts to change, enjoys a dynamic environment

• Pleasant customer-oriented persona, outgoing and professional

• Positive attitude and growth mindset

• Integrity, authentic personality

• Discipline and organization

• Great attention to detail and high speed of execution

• Resourcefulness, ability to get things done with minimal guidance, despite obstacles

• Strong work ethic, self-starter

• Willingness to learn

• Ability to receive and incorporate feedback

• Loves pets!

WORK ENVIRONMENT:

• San Diego headquarters, in-office hourly position

• Local travel, minor pick-ups from nearby storage unit, and other tasks as needed

JOB TYPE: ¾ toFull-time

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person