Fortis College in Indianapolis is seeking an Administrative Assist to support our Dean of Nursing and the Nursing program.

Position Summary:

The Nursing Administrative Assistant works with the Dean of Nursing and other campus staff to meet the Nursing Department's organizational needs and reports to the Dean of Nursing. The position is responsible for performing functions that support the delivery of the Nursing program. The Administrative Assistant reports to the Dean of Nursing.

Summary of duties:

Specific duties include, but are not limited to the following:

• Create and manage new student files;
• At the direction of the Dean/DON, perform regular audits to ensure compliance with policies and accreditation standards relating to required clinical documentation for student and program files;
• Assist with finalizing placement schedules for clinicals;
• Communicate with students on a regular basis regarding clinical requirements such as facility assignments, hours, immunizations, etc.;
• Coordinate computer training and/or other clinical site orientation;
• Manage all office supplies for the department
• Notify the Dean/DON of any issues or concerns regarding timely completion by faculty of student evaluations;
• Assist DON/ADON/Clinical Administrator with coordinating clinical appreciation efforts;
• Participate in regularly scheduled meetings with campus Administration, participate in faculty meetings;
• Participate in preparing the annual budget for clinical needs;
• Communicate with managers, students, clinical faculty, and clinical liaisons in a timely manner, responding to phone calls and e-mails within 24 hours;
• Participate in administrative and faculty-related activities including campus committees as needed or requested;
• Perform additional duties as assigned by the DON/ADON.
• Maintain regular and reliable attendance.

Requirements

• A bachelor degree is not required but is highly preferred
• At least two years experience as an Administrative Assistant.
• Administrative writing skills
• Strong attention to detail and effective time management; able to multitask in a dynamic and fast-paced environment
• Ability to use Microsoft Office software including Word, Excel, and PowerPoint in managing a variety of administrative processes
• Excellent organizational skills, professionalism, and problem-solving skills
• Supply management, inventory (or similar skills) control experience
• Effective interpersonal, communication, and verbal communication skills
• Maintain confidentiality
• Experience in successfully managing complex projects
• Able to work effectively with clinical agencies, staff, faculty, and students as a member of the nursing department/team

Job Type: Full-time

Pay: Up to $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Administrative Assistant: 2 years (Required)

Work Location: In person