EVENT COORDINATOR (Contract – full-time & part-time)

Flyspace Productions is a full-service, woman-owned event management and production company. We produce some of the largest festivals and live events in the region, in addition to numerous private, corporate, and community events. We provide our clients with support from a full-service, in-house Production Department that provides technical equipment including concert audio, lighting, truss, and rigging, as well as the largest fleet of Stageline Mobile Stages on the East Coast. Our Creative Department provides exceptional expertise in festival production, event planning, brand activations, and fine art installation.

The Event Coordinator (Contract) is part of the Creative Department and is responsible for operational support for special events and projects such as festivals, galas, corporate events, and brand activations; assisting with venue management; and assisting with various processes in the office. The incumbent would be primarily responsible for a specific aspect of a large-scale event. A successful candidate will have a depth of experience in managing or producing public events.

Job Responsibilities and Requirements:

• Serve as a Project Lead, coordinating with the client, the crew, and vendors to develop the event or project plans.
• Lead the internal planning, preparation, execution, and wrap up of projects including equipment ordering, creating and updating paperwork, coordinating necessary staff and equipment, scheduling, advancing, research, as well as other needs per project
• Provide administrative support for events and projects, including finance tracking, invoicing, reporting, and documentation of activities. Assisting with the wrap up of each event including final invoice receipt and confirmation, show reporting, and client reporting as necessary
• Managing the on-site implementation of a specific event or project to ensure that it is set up, operating, and struck efficiently and effectively. This includes coordinating and supervising crew (hourly and full-time staff), equipment, vehicles, vendors, etc. and serving as a liaison with our clients to ensure the best possible experience
• Manage and direct the physical set up, operation, and tear down of event equipment including such items as tables, chairs, linens, audio, video, lighting, etc.
• Ability to lift, push, and/or carry up to fifty (50) pounds.

Preferred Qualifications:

• Bachelor’s degree in events, hospitality, theater management, or management, or three years of management experience in related field
• Management experience in customer service, events, or hospitality-related industry
• Maturity and understanding of an artistic process and the ability to work closely with clients, including artists and designers, in a diplomatic and professional manner
• Excellent interpersonal and communication skills and the ability to maintain and establish positive client relationships
• Excellent leadership and the ability to effectively manage a team and work well within a close management team
• Excellent organizational skills and the ability to clearly communicate any systems or organizational structures to other members of the team or staff
• Advanced computer skills and proficient in Google Suite. Additional skills in Adobe Illustrator a plus.
• Willing to work in a flexible schedule that may include long hours and irregular times, including weekends and holidays
• Efficient running of a crew call, including staff training as needed
• Must be 18 or older
• Must be legally permitted to work in the US for this employer
• Valid driver’s license desired and the ability to safely operate a personal or company owned vehicle. Ability to tow a trailer or operate a larger vehicle, such as a truck, a plus
• Experience working on brand activations or as a brand ambassador is a plus.

Compensation

This is a contract position. Flyspace provides for a competitive pay range that is commensurate with experience.